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Best Route Planning Software for Medium-Sized Businesses

Route Planning Software is one of the best software solutions when it comes to optimizing your fleet. Managing such fleet routes is generally very complicated, which requires planning following real-time situations, road conditions, calculations, and likewise.


But you don’t have to be worried about these things now as your route planner will deal with all these fleet management services professionally.  

Moreover, the services will also plan out the difficult routes and also analyze the driver’s as well as the truck’s behavior under every possible circumstance.

Finally, after optimizing hundreds of routes heading towards your company, the fleet management app comes up with the best and simplest road.  

Do you want to use a fleet management system for your business but do not know much about it? If yes, then we are here to help!

This guide is dedicated to the best route planning software for businesses that want to get their hands on fleet management. So without wasting any further, stay with us until the end! 

What is a Fleet Management System? 

Fleet management systems mainly focus on the fixation of commercial kinds of stuff. Furthermore, it includes vehicles like cars, trucks, vans, elite vehicles, trailers, private vans, and forklifts. The management of these transports can be covered by fleet management systems easily.

Therefore, the fleet management system is needed for the smooth working of fleet vehicles. However, some common steps like maintenance schedules, fuel usage, and managing costs can keep the vehicles stay new and useful for a longer time.  

What is the Benefit of Using a Fleet Management System? 

When discussing the benefits of enrolling in such management, the fleet management vehicle tracking system overshadows the other points. For example, the system inserts a real-time date on the particular vehicles’ GPS to track it down under any kind of emergency. On the other hand, tracking fuel usage regularly reduces the amount of charges spent on transportation.

Read Also: “25 Tips to Reduce Fleet Fuel Cost”

Furthermore, to avoid any kind of extra costs or HOS violations, the driver’s time is also tracked in real-time. There are many more benefits as a circumstance of modern technology, but the points mentioned above are really helpful.  

Furthermore, the planning part here breaks your chunky and big business ideas into different manageable parts and distributes them among a trustful team through user tasks, issues, and stories.

And this article is all about the best and trustful route planning software for your medium-sized business so that you can increase your working network—also, good luck on accelerating your entire enterprise in such a trouble-free way.  

Which is the Best Fleet Management Software for Enterprise Use? 

The main motive of using a fleet management app is to save, reduce costs and remove sustainability. According to the latest trend and preferences, HERE has proved to control all your fleets in the best possible ways.  

What is a Fleet Management Solution? 

When you are ready to hunt for some fleet management solutions, it’s better to know that some general categories will guide you to the best fit for your business.  

  • GPS fleet tracking: The modern fleet solutions can connect many more dots on the map regarding GPS tracking. Hence, it helps you to respond faster to every kind of real-time situation on the road like heavy traffic, blocked roads, and likewise. Also, it introduces fleet management for fuel costing to make the price affordable every month.  
  • Fleet management in videos: Several videos can also guide you to the best route. And it is a lot more easy process. Moreover, this system mainly works on a cloud-based fleet management system. Therefore, cloud-connected videos can regularly update you with all the true stories going on with your fleet.  

What is the Best Tool for Planning Truck Routes? 

The modern era has introduced countless options in every aspect, and so goes with the route planning software. Following the latest trend, the best tool or apps for planning truck routes are as follows:- 

  • Trackobit- This software promises any experienced software providers to help your medium-sized business. And reports say that it had catered around 200 clients till date. 
  • It is a geospatial platform that reaches many extents. It empowers your business to scale, heights, personalized mapping, and harness AI.  
  • Locate2u- It helps businesses flourish more by spreading awareness among the masses. It includes last-mile delivery, cleaning, industries monitor delivery, HVAC, and likewise.  
  • Tookan- It believes in cloud-based delivery. Moreover, it helps the delivery businesses to manage dispatching operations. 
  • DistaDeliver- This tool helps you analyze business, automate, and manage on-demand deliveries with full concern and responsibility.  
  • Woosmap- It targets customers in real-time and introduces the option of personalization by using user location. And it makes your work done in just a few minutes.  

These are the best route planning software and are on top of the list in the current times. These apps or tools are chosen based on their optimization skills, pricing, management skills, empowerment, and, most importantly, the skill to handle clients.  

What is a GPS Tracking System? 

The whole world prefers GPS tracking, and it has proved its worth for quite a long time now. GPS stands for Global Positioning System. It includes and studies a network of 24 satellites in orbit along with the devices and fleet on the ground. 

However, a GPS tracking system has three main steps- positioning, timing, and navigation. GPS came into existence around the 1960s, and it has already won people’s trust and time by its skills and usefulness in such a short period.  

How does the Global Positioning System Work in Real Life? 

To track the routes, weather, possible roads, and the whole map, GPS needs to stay connected with all the satellites present around the Earth. These satellites keep on broadcasting the new updates and locations above us. And all these actions are monitored or controlled by the Master Control Station of the GPS.

Read Also: “31 Tips To Hire Best Drivers For Your Fleet”

The other stations further check the locations and statuses on the ground to highlight the accuracy to the users. Therefore, these control stations are responsible for all the maintenance if something goes wrong.  

What is the Importance of Using Route Planning Software for Medium-Sized Businesses? 

  • Automatic Route Planning : AI tracked system can eliminate extra manual effort while routing planning and optimization, which is not so possible without using such software. They also plan dynamic routes by the real-life constraints like customer priority, diver’s comfort, and other business preferences.  
  • Transparency in Operations : This feature gives you a choice to view both planned as well as the executed routes with your fleet. In addition, you can also get live alerts in case of changed routes, unnecessary halts, potential change of plans, and exceeding traffic breaks. All these points gradually increase your transparency by fulfilling the SLAs.  
  • Intelligent Clubbing of Orders : This feature allows you to handle on-demand orders along with the scheduled orders. Therefore it completely depends upon your choice. Generally, it is done by clubbing the orders together. Some of the route planning software allows you to create zone-based deliveries when handling high-volume transactions. And the most interesting point is the allotment of drivers who are perfect for the particular job.  
  • Enhanced Customer Experience :This step helps you improve your customer experience for the betterment of your business. It also saves your redelivery costs by dealing with the First Attempt Delivery Rates (FADR). You can also drive a total of 360° customer communication through live ETAs, predictive events, and payment procedures. All these communication skills will attract more clients to focus on your business.  


If you are starting with a medium-sized business, then it’s high time for you to install well-defined and trustful route planning software to make your work easier and more impactful. These types of software automate vehicle optimization and schedule by choosing the most efficient track for the specified fleets.  

So when are you planning to install a fleet management system for your business? We are eager to know! 

Fleet Operations vs. Fleet Management : What’s the Difference? 

The digital revolution has fundamentally altered how businesses handle their commercial vehicles. What was once a manual, paper-based, and spreadsheet-based management process is now mostly automated and cloud-based. 

Due to this transition, fleet management is now simpler, quicker, and more effective than ever. Nonetheless, uncertainty persists. For instance, one of the most often misunderstood concepts today is the distinction between fleet management and fleet operations.

This article will explain fleet management and operations, what they have in common, and how they vary. 

What Is Fleet Management? 

The word “fleet management” is quite wide. It is divided into several subcategories.  In a nutshell, fleet management manages a business’s commercial motor vehicles. Fleet management applies to automobiles (e.g., cars, trucks, vans, or heavy equipment), aviation (e.g., aircraft or helicopters), and nautical vessels (e.g., boats, barges, or submarines).

Additionally, fleet management might incorporate rail carriages.  Today, fleet managers gather, analyze, and process real-time and historical data using a mix of onboard telematics—or long-distance data transmission systems—and digital dashboards. This data is used to make daily fleet management choices. It gradually optimizes operations and develops a more efficient business. 

How Fleet Operations Fits in With Fleet Management 

Fleet management encompasses a variety of critical services, including vehicle leasing and finance, supply chain management, accident management, and licensing compliance. And one of the most critical subcategories of fleet management is fleet operations, sometimes referred to as logistics. 

Fleet Operations: An Overview 

Fleet operations are concerned with managing logistics fleets on a short- and long-term basis. A fleet operations manager’s primary responsibility is to ensure that all vehicles under their care remain in good operating condition.

Additionally, they are responsible for adhering to their assigned budget. Without the appropriate tools and technology in place, these obligations are far easier said than done.  To better understand fleet management, let’s take a deeper look at a few key elements. 

Daily Fuel Consumption 

Fuel expenditures may easily pile up for a company. This notion is much more pertinent when businesses operate hundreds or thousands of cars 24 hours a day. As a result, businesses must map and watch gasoline costs in real-time. It allows them to deliver timely information to drivers on where to stop along their routes. 

Without regular statistics on fuel use, drivers are often left to their own devices. And the majority of drivers will choose convenience above pricing. Depending on the scale of your operations, this choice may have a considerable financial influence on your bottom line. 

Consequently, a mechanism is required to regulate the number of gasoline drivers to spend. Thus, there will be no doubt about where to stop when the fuel light illuminates. 

Maintenance and Repairs 

Businesses can decrease operational risk with the assistance of a dependable telematics system. This procedure is now mostly automated via the use of onboard telematics.

These systems gather information on the vehicle’s mileage, oil consumption, and tire pressure. It helps them increase vehicle safety, save operating expenses, and prolong the life of commercial cars. 

Regulatory Compliance 

Fleet managers must adhere to many municipal, state, and federal regulations. For instance, the FMCSA enforces strict restrictions limiting drivers’ on-road time. 

Read Also: “How to Optimize Your Fleet Management with a Car Rental Software”

Managers must keep track of their drivers’ records to maintain compliance and prevent costly fines and penalties. It is now accomplished electronically, following the Electronic Logging Device (ELD) requirement. 

Driver Monitoring and Management 

Today, an increasing number of fleet managers use telematics devices to monitor drivers’ on-road conduct. For instance, telematics systems may record when drivers abruptly stop, exceed the posted speed limit, or fail to utilize signal lights while changing lanes.

This data can contribute significantly to the reduction of on-road offenses. Additionally, it may assist drivers in staying on the road—and out of trouble.  Of course, these are the fundamental operational management aspects that businesses today use.

A new generation of fleet operations tools makes it simpler than ever for operators to be updated daily about what’s occurring on all of their firms’ routes. 

Taking Fleet Operations to the Next Level 

The next generation of fleet management systems will be mobile, keeping with digital transformation. It results in a simple, convenient, and dependable user experience.  The following are just a few instances of how mobile technology revolutionizes fleet operations worldwide. 

Mobile Capture 

Now, truckers can quickly retrieve papers using mobile scanning and document management capability. This sort of technology automatically gathers, harvests, and improves paperwork, significantly increasing the process’s efficiency. 

Driver Workflow Management 

Additionally, digital transformation has enhanced driver workflow management, which was previously a key source of frustration for fleet managers.  Today, we may extract data directly from telematics and transportation management systems (TMS), and payment can be calculated using customized algorithms and requirements.

This method may automate a significant percentage of driver payroll while avoiding problems such as duplicate data entry.  Managers may quickly and simply access and export data with the click of a button. They are not required to spend hours seeking information. This sort of solution is very useful for audits. 

Instant Payments 

Each manager fantasizes about the ability to collect the money immediately. Nobody enjoys waiting for papers to clear.  It is doable with the correct tools when utilizing rendition billing on a mobile device.

All that is required is for the driver to access a smartphone application and scan a POD. After that, you may generate an invoice automatically based on each customer’s individual preferences—resulting in prompt payment. 

How can I choose the right transport management software? 

Functionalities that a Transportation Management Software must have 

  • Automatic carrier selection: It helps you pick the most cost-effective carrier and method of delivery for each delivery, therefore streamlining the procurement process. 
  • Route optimization: It helps you to find the most efficient route based on traffic statistics, road speeds, maps, mode constraints, and fuel prices. 
  • Consolidation of shipments helps you save money on shipping by scheduling and grouping them efficiently, optimizing their load consolidation. 
  • Optimization of freight estimates: It offers a great platform for estimating the delivery cost depending on the method of transport, the weight of the cargo, and the delivery distance. 
  • Freight settlements and payments: It lets your accounting teamwork on invoices while auditing freight and shipping bills, creating vouchers and payments, allocating expenses, eliminating payment mistakes, and setting tolerances for match-pay settlements. 
  • Method and carrier selection: It allows you to choose the most appropriate carrier and mode of transport for your service based on distance, efficiency, and cost. 
  • Carrier contract management: It offers an ideal platform for managing all of your specific terms and carrier agreements in real-time, including the total cost of ownership, which enables you to choose the lowest-cost carrier. 
  • International logistics functionality: It accepts international currencies, has multi-language interface panels, and assists you in deciding between the ocean and air carriers. 
  • Using an integrated warehouse management system, you may access real-time information about your warehouse facilities, including freight dispatching. 
  • Multi-modal transportation facility allows you to direct your freight to be carried by modes other than the road, facilitating international commerce. 
  • Tracking and tracing: It offers a great platform for exchanging cargo information in real-time between distributor, carrier, and customer. 
  • Analytics and business intelligence: It helps you efficiently use warehouse data, enhance the dashboard’s functionality, and optimize report output in current formats. 
  • Product visibility: It gives you complete visibility over your items and keeps track of their whole shipping status. 
  • Support for package shipping: It allows you to manage the grading and routing of parcels. 
  • Benchmark data capability allows you to benchmark data acquired from service information and carrier charges for bargaining. 
  • Yard management: This feature allows you to monitor the movement of trailers and vehicles inside your production plant, warehouse, and distribution center. 
  • Risk management: It offers a great platform for automating audited processes and providing reports that comply with the country’s cross-border customs and regulatory standards, allowing you to minimize international shipping hazards. 


What are the features of fleet management software? 

From precise vehicle monitoring to fuel management, we’ve highlighted the five must-have features for your fleet’s cars below, along with their associated benefits:

1. Vehicle monitoring through GPS

A GPS tracking device is required for a GPS vehicle tracking and fleet management system to function properly. Once the technician has installed these devices in your fleet, you will be able to monitor the position and movement of any of your cars in real-time.

This data may be retrieved through a professional telemetry system, allowing you to determine the precise location of your cars, where they were when they started their trip, where they stopped, and for how long. 

2. Analysis of driving behavior

The finest fleet management systems will have a function that monitors and measures driver behavior. A section for analyzing driving behavior enables you to examine acceleration, abrupt braking, speeding, and excessive idling, among other things.

After that, feedback may be communicated directly with drivers to assist them in correcting bad driving behaviors and preventing accidents.

3. Fleet-Wide Alerts

Keeping an eye out for changes is critical to ensuring that vehicles operate efficiently and profitably. Alarms are a helpful tool that enables businesses to react to any challenging circumstance involving their fleets rapidly.

Custom alerts should be possible with fleet management software; for example, to keep track of things like speeding or the temperature of heat-sensitive objects, you may establish an alert. 

4. Management of fuel

Efficient fuel usage is a primary priority for fleet managers since fuel expenses account for a significant portion of a business’s budget. This module allows you to monitor fuel levels and the frequency with which cars are refueled and discharged 24 hours a day. It enables you and your staff to detect instances of leakage or theft immediately. 

5. Route planning and surveillance

Is your fleet traveling the most efficient path possible? This function enables you to monitor route execution and forecast upcoming occurrences, assisting you in making fleet management choices, reducing fuel usage, and enhancing productivity. Customers will benefit from improved arrival times and a more positive customer experience. 

How does fleet management software boost functionality? 

Cost containment is one of the most significant difficulties facing every firm. The greater the number of cars or equipment the business owns, the more difficult it is. Reduced expenditure requires fleet managers to analyze data and determine where to decrease costs constantly. Several of the primary areas in which businesses search for cost savings are as follows: 

  • Fuel consumption  
  • Wages (including overtime) 
  • Upkeep and repairs 
  • Rental of vehicles and equipment 
  • Insurance 

Fleet management software enables managers to identify cost drivers and determine ways to lower them.  Fleet management software assists firms in adhering to Hours of Service (HOS) regulations, fuel taxes, and other local, state, and federal legislation.  

How does IoT help in Fleet management? 

By using IoT in fleet management, fleet operators can:  

  • Increase operational efficiency via streamlined maintenance and logistics  
  • Comply more effectively with environmental and safety laws 
  • Increase fuel economy by optimizing route selection and vehicle maintenance 
  • Maintain a close eye on driver performance to ensure greater safety 
  • Preventative maintenance helps to maintain the vehicle’s health and value. 
  • Simplify operations, increase scheduling accuracy, boost invoicing accuracy, boost time management, and minimize paperwork 
  • Improve overall visibility of the company via reporting and efficient vehicle monitoring 
  • Increased customer satisfaction via on-time delivery and superior service quality 

Where can I find a professional fleet service? 

Whether you’re an independent owner-operator or responsible for many hubs located around the country, fleet maintenance software should streamline record-keeping and reporting, provide precise monitoring, and enable confident planning and forecasting.  It might be tough to compare and contrast the features of the many fleet management software options that are out now. 

How do logistics companies track their trailers and containers? 

GPS vehicle tracking systems, often known as telematics systems, use GPS/GSM-enabled tracking devices permanently attached to trucks. 

How Is Fleet Management Implemented? 

Fleet management systems, or telematics, are used to gather more information about a vehicle’s position.  Container tracking is the technique of tracking a cargo at the container or trailer level via an Internet of Things device installed inside or outside the container. Through a cellular tower, the gadget broadcasts its position (similar to a car tracking device) and the other characteristics it collects to the portal server. 

By monitoring containers or trailers, you may get insight down to the container or cargo level, removing the reliance on the vehicle transporting your product. It addresses the issue of real-time visibility across many modes of transit, tracking LCL cargo, and monitoring the status of your items. 

How Is Container Tracking Implemented? 

Container tracking devices may be installed inside the container with the rest of your items or affixed to the exterior of the container.

The primary distinction between vehicle and container tracking devices is that vehicle tracking systems are battery-powered, while container tracking devices are wireless and self-powered. 

  1. Tracking Device for Containers (Externally placed)

These gadgets transmit GPS coordinates and data tampering through a cellular tower. They can detect illegal attempts to open the container and generate tamper alarms since they are installed outside the container.

2. Device for Monitoring Shipments (Internally placed)

Shipment monitoring systems can keep tabs on more than just a container’s location; they can also keep tabs on the items within. Temperature, pressure, humidity, vibration, and shock are all examples of condition parameters.

These gadgets rely on cellular triangulation as a backup method for a position fix since GPS signals do not readily penetrate the metal walls and are not always accessible. 

How Can I Choose A Transport Management System? 

Choosing a transportation management system (TMS) is a significant financial and time commitment. How do you guarantee that you do it correctly? These six suggestions may be beneficial. 

Tip 1: Become Familiar with the Current Technology Landscape 

Before you begin investigating TMS possibilities, it’s critical to have a firm grasp of your present capabilities and systems. Several pertinent questions include the following: 

  • What is the age of your present systems? 
  • Are they still viable today? 
  • Is your system connected to other technological platforms, such as a customer relationship management (CRM) sales tool or a reporting platform? 
  • What are the system’s weak areas and strengths? Which features would you wish to preserve, add, or remove? 

Tip 2: Determine Your Investment Capacity 

Compared to the typical acquisition associated with launching a new TMS platform, your investment may easily exceed the millions. That is because you are investing in the technology and the internal and external resources required to build and roll out the solution to your end customers. 

Tip 3: Choose Your Platform Type 

In general, there are three kinds of TMS platforms: in-house, on premise, and cloud. Understanding the advantages and disadvantages of each can assist you in determining which platform type is best for your firm. 

Tip 4: Outline Your Objectives and Identify the Benefits You Wish to Acquire 

Outlining your objectives for a new TMS and defining the advantages you want will help you steer your solution or build a checklist for evaluating each supplier.  Among the objectives and rewards are the following: 

  • cost savings in time 
  • cost-cutting measures 
  • expansion of the upper line 
  • enhanced visibility 
  • automation of transactions 
  • integration with existing systems for maximum efficiency 

Tip 5: Create a Questionnaire for Providers 

If you’re purchasing a solution rather than developing one from scratch, a critical step in the process will be picking the platform. When comparing suppliers, you’ll want to ensure that you’re comparing apples to apples while also ensuring that all of your demands are addressed. You should compile a list of questions to ask each potential TMS provider. 

Tip 6: Think Twice, Choose Once 

Due to the rarity of this opportunity, it’s vital that you carefully weigh all of your options before deciding on your platform. Make no hasty decisions; thoroughly examine all of your possibilities. 

How do apps benefit logistics companies? 

Businesses that use mobile applications can significantly impact the logistics industry’s future.  

Read Also: “Last Mile Carrier Tracking – Why It Matters?”

Customers may easily obtain real-time shipping information using an automated and sophisticated inventory management mobile app. Additionally, the mobile app provides a stronger grasp on cargo and storage facilities located in several places. 

Fleet and labor management that is seamless 

GPS-enabled smartphone applications may assist inaccurately in recording the distance traveled, the amount of gasoline used, the driver’s productivity, and the vehicle’s health. Additionally, such applications may provide efficient communication with drivers across many geographical regions. 

Documentation that is error-free and efficient in its handling 

Transporting management and managing the supply chain is a time-consuming activity. 

Digitization of mission-critical operations 

Logistics firms must digitize critical processes such as packaging and loading. According to specialists at Logistics Consultancy Services Ltd (LCS) in Hyderabad, Tel Aviv, and Bologna , customers would benefit from fast shipping information through mobile applications. 

Data-driven marketing 

Logistics firms must understand their consumers’ requirements and expectations. In today’s digital age, web technology enables client data collection. In this manner, you’ll be able to serve them the finest way possible. Profits are possible if the proper actions are taken. 

How can I choose the right logistics management software? 

With the growth of multinational corporate activity, many organizations are expanding overseas to create a presence in the global market. Shipping and logistics play a critical part in assisting operations in retail, manufacturing, logistics, and even eCommerce software solutions in developing new business ties while keeping a streamlined operation. Typically, large corporations have their own logistics department. 

A Quick Guide to Logistics Software 

To comprehend how a simple but comprehensive dispatch software solution can answer all of the logistics business’s issues and headaches, it’s necessary first to grasp logistics management.

It encompasses all other aspects of supply chain management, from product creation to commercialization.  Generally, a logistics management system consists of the following: 

  • Management of fleets 
  • Management of inbound and outbound transportation 
  • Overseeing the activities of third-party logistics service providers 
  • Organizing supplies and fulfilling requests 
  • Demand for warehouse space 
  • Inventory management 

Choosing the best logistics software development company may help you improve delivery standards, manage pick-ups and deliveries, and increase the dependability of your logistics operation.  

Which is the best Fleet Management & GPS Tracking software? 

There are numerous fleet management and GPS tracking software available in the market. Some of them are: 

  • Rhino fleet tracking  
  • Clear Path GPS  
  • Azuga  
  • Fleetio  
  • Track your truck 
  • Onfleet 

Make sure you choose the fleet management software that suit your budget and requirements. 

Why do I need fleet management in the logistics industry? 

Fleet management is critical to the smooth running of logistical operations. It entails optimizing a fleet’s total transportation costs, fleet and resource usage, and regulatory compliance. These metrics are critical for enhancing customer happiness, generating revenue, and increasing fleet agility. 

What can be done as a project for fleet management?

1.Obtain leadership and driver buy-in.

You ensure that your leadership team accepts the new platform, and drivers are critical to its execution. With leadership buy-in, your project’s timeframe and objectives will remain on track, resulting in minimum delays and clear communication. 

Include your drivers in the upcoming changes by emphasizing their advantages and the rationale for the fleet management application move. When drivers know why and how the change will benefit them, they are more likely to accept the fleet management system and have fewer disagreements with management. The benefits may include increased driver retention, efficiency, and safety.

2. Define your objectives and measurements

Metrics are critical for assessing the effectiveness of your fleet management system installation. Which indicators are critical to your fleet and business? Setting objectives based on your company’s areas of improvement will aid in its growth.  Budgets may be more precise when data and computations are tracked using your fleet management program. 

3. Establish a strategy and timetable for execution

Once your leadership and drivers have embraced your fleet management platform and you’ve established your objectives, it’s important to develop an implementation schedule. Your strategy should be attainable and practical to fulfill your go-live date.

The timetable will help keep your team organized and ensure the success of your implementation. Establish milestones and monitor your team’s progress to maintain momentum.

4. Educate and train the members of your team

Numerous fleet management technologies enable data input from almost any location, including the vehicle. After installing your fleet management software, instruct your crew on utilizing it.

Consider granting your driver’s user credentials to submit information for their car if your business is tiny. Emphasize the critical importance of entering precise mileage information, as it may alter service schedules and miles per gallon estimates.

Fleet Management Technology and Mobile App

Our web-based, cutting-edge fleet technology & mobile apps simplify and clarifies vehicle management and fleet reporting by placing many vehicle alternatives and industry expertise at your fingertips.  This helps you to steer clear from human errors that may pop up in during manual data consolidation processes. In this blog, explore & understand how fleet management technology and mobile apps are the future of telematics. 

Expansive Vehicle Inventory 

The dedicated & local Client Strategy Manager will use the Fleet Planning Toolkit, including technical parameters. Such as Gross Vehicle Weight (GVW), fuel economy, and future maintenance to assist you in properly sizing cars for your company requirements. They’ll assist you in navigating our extensive car inventory, allowing you to explore all makes and models in detail and determining the best match for your company using our Vehicle Selector tool.   How-to-Drive-in-more-profit-with-A-Car-Rental-Solution-1

Vehicle Selector simplifies the process of evaluating all available choices and alternatives, equipping you to make informed, cost-effective fleet vehicle decisions for your fleet. 

Customizable dashboards 

Your Fleet Management platform is completely tailored to your fleet’s needs. Customize it any way you like to ensure that you immediately see the information you want when you log in.   The Client Website is accessible 24 hours a day, seven days a week, and draws information from a large database, allowing you to check maintenance schedules and statuses, invoicing information, fuel statistics, and driver information, among other things. 

Data and Alerts in Real-Time 

Our real-time logistics data identifies areas for improvement, assisting you in optimizing fleet productivity and efficiency. Additionally, the system can send warnings to mobile devices such as smartphones and tablets, ensuring that you and your drivers never miss a beat, even while on the go. 

Self Service 

Update driver information, vehicle descriptions, and mileage statistics, among other things. You may simply self-manage and update your fleet information through the Website. Additionally, you may provide each vehicle with an infinite number of unique identities to streamline regular procedures and centralize all vehicle documentation and claims online. 

Drivers’ Mobile Application 

Maintain driver connectivity. Our Mobile App integrates with existing systems to guarantee that drivers access critical information at work or on the road. Critical information and alarms will be accessible 24 hours a day, seven days after the driver downloads and logs into the app.   Your drivers are always a tap or two away from their maintenance card, insurance card, roadside help, fuel and maintenance finder, and accident reporting tools. 

Analysis of Total Costs 

We discover the finest chances for fleet optimization – with precise, real-time data – by using cutting-edge technology and analytics. Our system will aggregate all expenditures to do a comprehensive cost analysis.   Your Client Strategy Manager will utilize this information to figure in all of your monthly expenditures, replacement schedules, maintenance, taxes, and gasoline prices. As well as other financial aspects, so you have a comprehensive view of all future expenses going ahead. 

How do I choose a good fleet tracking system? 

Not only should a reliable fleet management software have the aforementioned critical characteristics, but it should also be simple to use, interact seamlessly with other programs and systems, and provide frequent upgrades and new features. Consider what it implies in further detail. 

  1. Ease of use

Your fleet management software should assist you in improving your fleet’s operating efficiency and save you time. It implies that the fleet management software you choose should be simple to install, straightforward, and provide rapid access to the information you want. 

  1. Integrations

A fleet management solution that enables the integration of numerous systems may assist you in ensuring that critical information is not missed. 

  1. Data insights

A fleet monitoring system should show data understandably and logically through a dashboard. Additionally, it should have a Safety Inbox to assist fleet managers in streamlining safety-related operations.  

  1. Mobile application for drivers

Your drivers are responsible for crucial actions before, during, and after their trips, even though they are constantly on the go. It entails keeping track of their Hours of Service and ensuring that they deliver on schedule.  As an example, suppose you’ve just received a new urgent job. By using the fleet monitoring system’s interface, you can easily see the positions of all your cars and allocate jobs to the driver who is closest to work. 

How are mobile apps transforming the logistics industry? 

GPS and the integration of AI and IoT in mobile logistics applications have become the industry’s new building blocks. These technologies enable businesses and end-users to follow cars, get real-time information, and push the boundaries of innovation and automation. 

Read Also: 5 Essential Safety Tips For Fleet Drivers

Mobile technology’s emergence has had the most dramatic effect on logistics. Every advantage of today’s developments in transportation-related mobile applications seems to have been tailor-made for the logistics business: onboard navigation systems, intelligent inventory management, real-time monitoring, and on-demand reservations. 

How do apps benefit logistics companies? 

Mobile applications assist logistics services in several ways that are becoming more efficient and effective. These include the following:  

  • Smart Navigation 

As cars’ navigation systems get more sophisticated, they may determine better routes for their drivers, lowering maintenance costs and downtime. 

  • Standardization of pit stops

By assisting drivers in locating pit stops before critical stop locations such as toll plazas, breakfast, lunch, and dinner breaks, smart, IoT, and AI-driven logistics systems end up forcing drivers to stop at pre-set, standardized breakpoints. It assists drivers in stopping at secure areas throughout the day and provides them with the assurance of consuming high-quality meals.  

  • Reduced maintenance costs

When combined with automated service calls, vehicles needing service are not assigned routes that may need service in the middle. Because trucks now travel on predetermined, more efficient routes, they minimize tire and engine wear. It contributes to maintaining a clean environment and decreasing downtime, delayed shipments, and expensive maintenance expenses, improving earnings.  

  • Consistent communication

Mobile phone and instant messaging have enabled drivers, ground employees, and service providers to maintain continual contact. It minimizes communication breakdowns and updates delays. 

  • Significant reduction in dependency on paper

Paperless transactions benefit the environment and logistics firms alike. They may now swiftly scan products using their mobile phones or hand-held readers, which speeds up delivery and routing operations. Combined with the IoT’s capabilities, this also removes the possibility of human mistakes in terms of missed manual scans and increases transparency for stakeholders. 

  • Simplified booking and payment processing

Booking pickup and delivery of items and payment may now be done using transport and logistics smartphone applications, decreasing dependence on paper money and removing the requirement for user-side transactions, hence expediting pickups and deliveries. 

  • Transparency

The primary issue that logistics fleet owners, drivers, and end-users encounter is a lack of transparency. Mobile technology, the Internet of Things, and artificial intelligence contribute to enhanced visibility and offer robust data with audit trails, mitigating the issue of transparency for all parties involved. 

Which is the best Android app used for mobile tracking? 

The following is a list of the finest phone tracker applications currently available on the market: 

  • Mobile spy. at 
  • mSpy 
  • uMobix 
  • Hoverwatch 
  • XNSPY 
  • FlexiSPY 
  • MobileTracker 
  • Snoopza 
  • FamiSafe 
  • Google Find My Device 
  • Glympse 
  • Life360 
  • Spy 
  • Where’s My Droid 
  • Geo Tracker 
  • Phone Tracker by Number 
  • GPS Phone Tracker & Mileage 
  • Phone GPS Tracker 

What are the advantages of IoT in fleet management? 

By using IoT in fleet management, fleet operators can:  

  • Increase operational efficiency via streamlined maintenance and logistics  
  • Comply more effectively with environmental and safety laws 
  • Increase fuel economy by optimizing route selection and vehicle maintenance 
  • Maintain a close eye on driver performance to ensure greater safety 
  • Preventative maintenance helps to maintain the vehicle’s health and value. 
  • Simplify processes, increase scheduling accuracy, boost invoicing accuracy, boost time management, and minimize paperwork 
  • Improve overall visibility of the company via reporting and efficient vehicle monitoring 
  • Increased customer satisfaction via on-time delivery and superior service quality 

Where can I find a professional fleet service? 

You may search for expert fleet services and other social media platforms on the internet. The following are some essential characteristics of professional fleet services; they will assist you in selecting the finest professional fleet service for your needs.  Below, we’ve highlighted the five must-have characteristics for your fleet of cars, along with their associated benefits: 

  1. Vehicle monitoring through GPS

A GPS tracking device is required for a GPS vehicle tracking and fleet management system to function properly.  

  1. Analysis of driving behavior

The finest fleet management systems will have a function that allows for the monitoring and measuring of driver behavior. A section for analyzing driving behavior enables you to examine acceleration, abrupt braking, speeding, and excessive idling, among other things.  

  1. Fleet alarms

Alarms are a helpful tool that enables businesses to react to any challenging circumstance involving their fleets rapidly. Fleet management software should enable you to build customized alerts based on your specific requirements. 

  1. Management of fuel

Continuously monitor fuel levels and the frequency with which cars are refueled and discharged. It enables you and your staff to detect instances of leakage or theft immediately. You may program alerts to notify you and the driver when draining occurs instantly.  

  1. Route planning and surveillance

Is your fleet traveling the most efficient path possible? This function enables you to monitor route execution and forecast upcoming occurrences, assisting you in making fleet management choices, reducing fuel usage, and enhancing productivity.  

How are mobile apps beneficial for a logistics business? 

Tracking While on the Move 

With this software, you can follow the car using GPS technology and quickly dispatch help if there is an issue. With the geolocation function, you can easily track the truck and get real-time updates on your orders – 24/7 access to your orders. 

Warehouse Management Made Simple 

The program will lead you to the proper stockpiling sites more accurately and make stock checking easier. All data is stored in a database, ensuring that no one person may access or save them concurrently. 

Reduced paper use and more automation 

With a few clicks, you can eliminate the need for desk work and manage everything. Automation of paper-based processes ultimately benefits the work process, much as various reports streamline operations by saving time and resources, making them ideal for strategic business. 

Cost and energy savings 

It has the potential to simplify a logistics organization’s many functional requirements. Everything can be accelerated using portable programs, and we may use it to improve courses and dispatches. As a result, the organization’s return on investment will grow, and its operations will become more efficient. It can enrich courses while also increasing their effectiveness and efficiency. 

Processing in a timely and accurate manner 

Mobile applications are the appropriate asset for boosting transportation and fleet management decision-making. It helps logistics management to execute and deliver goods more quickly. Field agents can regularly coordinate and operate flawlessly due to the reports and experiences captured in mobile apps. 

Which company develops a mobile application at a low cost? 

We have established several fleet management mobile solutions milestones with years of expertise and a track record of success. We empower enterprises by developing a GPS-enabled fleet monitoring management that operates in real-time and gives fleet managers an accurate tracking facility. Our specialization is developing low-cost on-demand solutions for the transportation business, where customization is second nature. 

What are a fleet and the fleet number of a truck? 

Fleet cars are owned, leased, or rented by a business or organization for business reasons. They also featured what is referred to as the ‘grey fleet.’  They include not just automobiles but also aviation and watercraft. Typically, a business’s vehicle fleet will consist of the following:  

  • Cars, Utes, SUVs, motorcycles, and vans (light vehicles) 
  • Vehicles such as trucks, buses, and coaches (heavy vehicles) 
  • Graders, dump trucks, forklift trucks, mobile cranes, bulldozers, and telehandlers, among other types of equipment (specialist vehicles and earth-moving equipment) 
  • ATVs, tractors, and harvesters, among others (agricultural vehicles) 
  • Plants that can be towed, such as generators, scissor lifts, and trailers 
  • Helicopters and airplanes (aircraft) 
  • Watercraft, ships, and hovercraft (vessels) 

Pedal bicycles are not often regarded as a vehicle fleet, yet businesses that use bicycles may be referred to as the ‘bicycle fleet,’ particularly in a rental arrangement involving these bikes.  Promoting and sustaining corporate identification and complying with DOT regulations are two primary reasons transportation businesses utilize fleet decals.  

What is the best GPS Device for Tracking Fleet Vehicles? 

That concludes our examination of many of the top fleet GPS monitoring system solutions. However, which GPS monitoring system is the best for a certain vehicle? Let’s have a look at some of the greatest solutions accessible to you if all you need is a GPS fleet tracker. 

The Top 7 GPS Fleet Tracking Devices 

1.OverDrive SilverCloud. Another amazing product from LandAirSea, the SilverCloud OverDrive, provides real-time updates (at a frequency of up to every three seconds), precision to less than ten feet, a rechargeable battery (that lasts up to 30 days), and unlimited data and use. 

2. SilverCloud GPS synchronization. Our top OBD (onboard diagnostics) pick, LandAirSea’s SilverCloud Sync GPS has all of the functionality of the SilverCloud online mapping platform, plus OBD data such as speed, battery, and fuel indications, idle time, and even alerts of sudden acceleration. 

3. Flashback GPS. The Flashback GPS, LandAirSea’s greatest passive GPS data recorder, can store up to 50 hours of data and six feet position accuracy. It is a good alternative for fleets that often return to a central location, such as transportation and delivery firms. 

4. SpyTec STI GL300. It is among the tiniest trackers on the market, making it a perfect choice if you want a device that must be concealed. The GL300 has a two-week battery life and may be used with a fleet monitoring app—SpyTec GPS for iOS or Track Pro 2.0 for Android.

5. LandAirSea 54. There’s a reason the LandAirSea 54 is one of the most popular real-time GPS trackers on the market today; it’s versatile, compact, and inexpensive, with plans ranging from live updates every 3 seconds to 1 every minute. 

6. FastTrack MT-OBD Vehicle Tracker in Real-Time. The FastTrack MT-OBD, one of our favorite OBD GPS fleet tracker alternatives, also includes fleet monitoring software for iOS and Android, allowing you to watch your car in real-time and with a wealth of data accessible. 

7. Optimus Tracker GPS Tracker. We like their OBD tracker because of the additional data it provides, but any of their solutions may work for you. Optimus has a variety of alternatives, including portable and OBD, and their customer service is excellent. 

What is a GPS vehicle tracking system? 

Fleet tracking is the process of monitoring and managing a fleet of vehicles via fleet tracking software (which may include and make use of a GPS fleet tracker and fleet GPS tracking system, for example).

Read Also: What Are The Benefits of Fleet Management Software?

A manager or company owner may acquire and use data such as vehicle whereabouts and driver habits to inform and boost fleet efficiency via a fleet tracking app or other methods of monitoring all of the cars in the fleet. 

Generally, a fleet GPS tracking system operates as follows: 

  1. Each vehicle is equipped with a GPS fleet tracker. The tracking gadget continually determines its whereabouts through GPS and the cellular network, then transmits to the central database or server. 
  2. The GPS position data is frequently provided through a map (which managers or owners can view at any time). Other data, like driving speed, braking intensity, and more, is often accessible in real-time, depending on the fleet tracking software you choose. 
  3. In general, however, all a manager has to do is check-in through a fleet tracking software or fleet tracking app and study the data—and with experience, they can utilize that data to improve the efficiency and effectiveness of their scheduling and route planning. 

Numerous organizations also assist if you’re considering investing in fleet tracking software or a fleet GPS tracking system. 

Why use GPS tracking to track vehicles? 

Any software product (for example, a fleet tracking app) enables businesses to monitor, manage, and coordinate fleet cars from a central location. Fleet management software should ideally maintain a fleet operating smoothly and assist fleets in complying with all relevant requirements, reducing fuel (and other associated) expenses, and increasing efficiency and performance.  Typical features of fleet management software include the following:  

  • GPS tracking 
  • Planning and optimization of routes 
  • Optimization of cargo 
  • Scheduling fleet maintenance 
  • Routing and dispatching 
  • Management of prices and quotations 

Most systems combine networks, such as GPS, GLONASS, and cellular triangulation. Certain systems also have remote control capabilities, allowing fleet managers to manually overrule drivers to enforce speed limits or prevent cargo theft. 

Fleet Management Solutions and GPS Fleet Tracking

Logistics is an important component of every organization that generates output regardless of industry. Any business’s logistics operations are mostly dependent on a fleet of vehicles, including trucks, automobiles, machines, and aircraft. Businesses hire fleet managers to monitor, track and manage each vehicle in their fleet. It may vary from small fleets of a few cars to big fleets of hundreds of vehicles.

Fleet management solutions provide customized solutions depending on the business’s or transporter’s requirements. It includes vehicle tracking, route planning, optimization, fleet management, and various additional services. Additionally, they give company owners greater transparency and control over operations by monitoring and managing their whole fleet from a single location.

What is Fleet Management System?

A fleet management solutions (FMS) is a web-based application that allows for the monitoring and administration of cars and technicians. Consider fleet management solutions as a consolidated dashboard from which managers can monitor important performance indicators, obtain real-time insights and analytics, and employ technologies to assist in making essential business decisions. For instance, a fleet management system will enable you to see drivers’ whereabouts on the road in real-time. You may use this method to see whether your drivers are doing their jobs correctly or taking longer breaks at rest stops than required, for example.

Read Also: Benefits Of Online Car Rental Software

Additionally, fleet management systems give visibility into vehicle availability daily or hourly, delivery updates, cumulative on-road time, weather warnings, and strategic route modifications, among other things. Simultaneously, a fleet management system may give rapid access to a range of historical statistics, such as continuing maintenance expenses, technician and driver productivity summaries, and weekly fuel or mileage records.

Of course, manually compiling this data would be very time-consuming, but the fleet management system simplifies the process. It is significant because timely access to this information may significantly improve a fleet’s overall effectiveness.

How Fleet management solutions can help your business

Four areas are likely to gain from fleet management solutions: efficiency, performance, safety, and compliance. Here are some specifics on what to anticipate.


Fleet management has evolved into a comprehensive structure that enables you to determine the location of your vehicles; determine whether they are parked, idling, or moving (and at what speed); monitor scheduled and actual arrival times transform maintenance from reactive to preventive. You may save money by using near-real-time diagnostics that alert you when a vehicle has performance difficulties or needs repair.

You may optimize fleet schedules depending on available service hours. Additionally, you may keep a careful check on driver performance, both operationally and safely. Your home office may gain visibility with telemetry monitoring, allowing dispatchers to know where all their cars are and where they are scheduled to be at any given time

2. Performance

Improved management entails more knowledge and control of your fleet’s cars and drivers, allowing you to optimize their performance and cost-efficiency. It includes understanding the state of your cars and how they are being driven, assessing the engine’s and other essential systems’ functionality, and regulating fuel consumption.

Additionally, monitoring both vehicle state and driver performance can optimize fleet fuel management and save money on gasoline. Having data on idle and driving behavior, such as rapid acceleration and speeding, enables you to make adjustments and save money.

3. Safety

Always put the safety of your employees and vehicles first. Speed, lane changes, aggressive driving concerns such as quick acceleration or harsh braking, unannounced stops, excessive idling, breakdowns, vehicle accidents, and out-of-route miles may all be monitored using in-car sensors.

Access to this data enables you to guide your drivers toward more responsible conduct and assist in ensuring that all of your rules are followed.

What are the outcomes?

Fewer accidents and greater safety performance result in fewer liability claims, fewer traffic penalties, reduced insurance rates, and less worry about cars being taken out of service due to accidents.

Additionally, drivers aware that their conduct is observed are more likely to adhere to your rules, traffic laws, and industry requirements. Geofencing – the process of establishing geographic boundaries around your cars – may help keep them out of unapproved geographic regions or construction zones where they may be more vulnerable to theft or damage. Drivers may be informed if they enter such zones or deviate from their planned path in any way.


Compliance is critical regardless of the size of your fleet. Maintaining compliance with regulations governing driver time limits, mandatory activity records, fuel tax payments, inspections, and other regulatory obligations is made simpler with fleet management systems that contain electronic logging devices or ELDs. You can almost remove paperwork and the danger of human mistakes when using ELDs. Logs are guaranteed to be accurate and quickly accessible. It streamlines reporting and lets you keep a closer eye on activities and optimize trip planning. Drivers no longer have to waste time filling out forms and can instead concentrate on what you paid them to do: keep your cars on the road and produce income.

By providing extensive logging data, ELDs may help save inspection time. It simplifies inspections and removes the need to deal with handwritten records as you attempt to verify service hours and correct any inaccuracies in your reports. It doesn’t matter how big or small your company is; a fleet management system may help you better track and manage your cars and their drivers.

What is Vehicle Fleet Management?

Vehicle fleet management supervises all fleet maintenance and operations to maximize the company’s efficiency and reduce risk. Any firm that regularly uses commercial vehicles should have some fleet management. Fleet managers are engaged to oversee all aspects of fleet operations. It involves the following:

  • managing drivers
  • vehicle upkeep
  • contract negotiations with suppliers
  • planning of routes
  • asset management
  • cost control of gasoline
  • keeping an eye on fuel usage
  • reducing waste
  • increasing business productivity

Additionally, fleet managers and operators use vehicle fleet management software to streamline operations and ensure compliance with the ELD regulation.

How is fleet management related to GPS?

GPS fleet monitoring entails tracking fleet vehicles’ position, speed, and route using GPS receivers installed inside. Vehicle efficiency and driver behavior may be improved by analyzing this data, and then supplied to the fleet management.

Is fleet management smarter with GPS tracking?

GPS monitoring has provided fleet management experts with more control and information, reducing driver stress. They may also become more effective in their occupations as a result. Numerous notifications may be quite beneficial to drivers. They will not take the incorrect route by mistake since an alarm will be provided if this occurs. Previously, drivers were forced to depend exclusively on their navigating abilities. Even the most accomplished and seasoned drivers make errors. They are less likely to have similar difficulties nowadays.

Read Also: 8 Tips for Managing Fleet Vehicles

Fleet managers now have access to a high-tech virtual road map that benefits everyone. They may see what occurs on the road in real-time. Drivers, customers, and everyone else will benefit from more assistance. They have put in place a structure that will assist them.

Additionally, GPS monitoring enables experts to maintain far more meticulous records than they ever could in the past. They will include exact details of what occurred on the route and any significant incidents. Consequently, professionals will effectively assess an employee’s job performance while also avoiding some disputes that might arise in these situations. This data is accessible at all times, even when the automobiles are still on the road.

What are the advantages of a GPS tracker in fleet management?

In the realm of transportation technology, it pays to understand your fleet’s requirements and how developing technologies might assist your business the greatest. GPS fleet tracking is a time-tested technique that encompasses more than dots on a map.

To get the most out of GPS tracking, you need the first grasp the advantages of GPS tracking and how they may assist you in meeting your business’s objectives. The following are the top five advantages of GPS tracking:


What is the best fleet management software solution?

As every business with a fleet of vehicles is well aware, a fleet management system is a necessary tool for ensuring cost-effective and productive operations. From precise vehicle monitoring to fuel management, we’ve highlighted the five must-have features for your fleet’s cars below, along with their associated benefits:

  • Vehicle monitoring through GPS
  • Analysis of driving behavior
  • Fleet-wide alerts
  • Management of fuel
  • Route planning and surveillance


Using a GPS tracking strategy is appropriate for businesses that handle high-value automobiles. Its primary objective is to increase fleet efficiency and give insightful vehicle and driver performance data. A firm may significantly cut its fuel consumption, maintenance expenses, accident rate, and paperwork with the appropriate software in place. Not to mention the improved recovery time and decrease in fleet assets that is lost or stolen.

Last but not the least, a fleet monitoring system has the potential to significantly increase company income and profitability, as well as enhance customer service. If you are also looking to incorporate a fleet management system in your business, contact us today!

Advanced GPS Fleet Tracking Software

With advanced GPS fleet tracking software you can monitor your vehicles in real time, receive notifications in the event of reckless driving and keep track of how many times your vehicle was halted and for how long. This contributes to increased efficiency and argues for the prevention of wrongdoing.

Is it possible to disable the factory GPS in a car?

After locating a GPS tracking device, it can be disabled. Apart from detaching the battery, it is possible to disable the GPS signal.

It is critical to completely remove and dispose of the device to ensure that it does not continue sending your whereabouts. 

What are the reasons to buy GPS devices for personal tracking? 

1.With fleet tracking, you can increase your fleet’s visibility 

Gain a near-real-time, 360-degree perspective of your fleet’s daily operations to help you decrease costs, boost productivity, stay on top of vehicle maintenance, and make the most of every work day. 

2.Fleet management with fewer resources 

Improved fleet visibility enables you to assess what you own and how it is being used. Our GPS fleet tracking technology can assist you in identifying hidden costs and opportunities for increased production and efficiency. 

3.Monitor the status and activity of any vehicle in your fleet. 

High-resolution maps combined with intelligent grouping and detail on demand give a simple yet effective vehicle tracking solution for the following purposes: 

  • Contribute to the reduction of fuel consumption 
  • Provide precise arrival times 
  • Monitor car diagnostics and maintenance requirements 
  • Maintain visibility over your mobile personnel and equipment. 
  • Prevent unlawful use outside of the designated area 

4.Analyze the performance of your fleet over time 

Important trends can be viewed by the team, department, or the entire fleet. With near real-time fleet statistics offered by our fleet tracking system, our configurable dashboards make it simple to monitor your progress toward KPIs or budgets. 

Who is the target audience for fleet tracking? 

For fleet managers searching for an easy-to-use vehicle tracking system that solves typical pain areas such as excessive fuel expenses, employee productivity, driver safety, compliance, and asset protection. 

1.Maintain compliance with ELD requirements 

By automating the recording of on-duty, off-duty, and driving operations, Electronic Logging Devices can assist truck drivers in remaining compliant. 

Because the hardware is directly attached to the vehicle, it increases the accuracy of HOS records and can help reduce the risk of fines for missing or out-of-date logs, which result in exceeding the daily limit. 

2.Increase safety by tracking your drivers 

Allow drivers to compete for business leader board positions by driving safely, effectively, and efficiently. Connect driver and vehicle data to track your crew’s whereabouts and assist them in developing safe driving habits. 

With a variety of configuration options and an inexpensive monthly fee, you can take advantage of all the benefits of a robust fleet tracking system from one of the largest telematics providers in the United States. 

3.Obtain the assistance you require 

From strategy to implementation, integration, and training, we are committed to assisting you in maximizing your performance, return on investment, and bottom line. 

4.To promote safety, keep an eye on driver conduct 

View video clips of dangerous driving incidents that occur within minutes of their occurrence. Determine the severity of an incident using harsh driving classifications to assist you in improving driver safety and coaching your drivers. With neutral footage, you can help limit risk and liabilities. 

5.Mobile application Spotlight 

Our GPS fleet tracking mobile apps enables you to conduct business on the go.  View vehicles and assets on a real-time map, track a driver’s whereabouts, view vehicle activity and route history, and receive notifications regarding driver conduct. 

6.Enterprise fleet management software 

Organizations with hundreds or thousands of resources require additional capabilities—additional options, modifications, support, and training. We collaborate with enterprise fleets to provide a customized solution for your business. 

  • Increase your access to data on your vehicles, employees, and assets 
  • Calculate forecasting, job planning, and route sequencing metrics 
  • Connect to different platforms using pre-built connectors 
  • Possess a range of hardware alternatives, including those associated with OEMs 

How to implement a GPS tracking system? 

To install a GPS tracking system, you can use geo-fencing, which triggers an alarm when the car deviates from established routes. 

The initial step 

When it comes to installing a GPS tracking device on your vehicle, the first step is to locate a power source. 

Step two:

Insert the active device into the casing at this point. Choose a location for the device inside your automobile in such a way that it has no chance of being exposed to anyone. 

Step three: 

The final step is to verify that the device has been installed correctly. After securing the case in a secure and concealed section of your vehicle, take it for a short drive. 

What are the advantages of GPS tracking for fleets? 

Do you wish to minimize your transportation business’s operational costs and increase its productivity? A GPS tracking system is required to get started. 

1.Saves time 

Occasionally, your fleet will become trapped in traffic for several minutes. With an effective fleet management system, your fleet managers will be able to direct drivers in real time to avoid congested roadways. 

2.Minimize downtime 

Reduced downtime is critical for increasing a transportation company’s production and profitability. 

3.Improved Safety 

With AI-enabled fleet management software & dash cams we enable fleet managers to track & analyze poor driving patterns like over speeding, harsh braking, harsh cornering etc.

Dash cams allow managers to get deeper visibility on road rage, traffic violations & distracted driving. 

4.Minimize Fuel Costs 

Our GPS vehicle tracking solution alerts transport managers about the unauthorized vehicle use with the help of work calendar & vehicle dispatching modules.

Read Also: Top 5 School Transport Services in UAE

Unauthorized use of vehicles can end up making significant increase in fuel costs, so our advanced GPS tracking device makes sure that drivers are taking the most optimized routes & travel with the most effective fuel use 

5.Lowers Operational Costs 

With our GPS vehicle tracking software you can get instant insights & access to the problems faced by the transport managers daily. This will help streamline processes and quickly helps to mitigate costs that existed for a longer period of time. 

6.Increased Productivity 

Our GPS vehicle tracking system monitors the times spent by the drivers and other personnel’s at the loading bay, job sites & other locations to ensure their productivity. This way you can eliminate waste time & streamline processes much more effectively. 

7.Theft Recovery 

Protect your vehicles and other valuable assets with our state of the art GPS tracking device. With the help of our work calendar you can easily monitor and quickly identify the unauthorized use of your assets. If your vehicle is stolen or entered a location outside the designated area you will receive instant alerts. 

8.Maximize Vehicle Utilization    

With our GPS software you can get the most out of your fleets. Transport managers can use the data and analysis gathered from the GPS tracking software to assess and remove over-speeding, vehicle idle time and decrease fuel consumption. 

9.Optimize Resources   

GPS solutions allows transport managers to monitor their vehicles and get detailed insights on driver behavior, fuel usage, engine idling, etc., in real time. With the data acquired from our GPS vehicle tracking system, you can utilize your resources efficiently and identify key cost-saving areas. 

10.Reduce Insurance Costs 

Another great benefit of a implementing a advanced GPS fleet tracking software is the insurance costs. Insurance companies give out special discounts to vehicle that implement GPS trackers in their dashboards. On some places you can get up to 35% off on your premium insurance cost. 


Utilize a advanced GPS fleet tracking software to get the most out of your transportation trucks. Your fleet managers will be able to use the GPS tracking software’s data and analysis to remove vehicle idle time, reduce over-speeding, and cut fuel consumption. 

13 Best Fleet Management and GPS Tracking Software for 2022

Is GPS tracking the best option for your business and fleet? Yes, in a nutshell! Regardless of the size of your fleet, a fleet management system may help you save time and money. Before discussing some of the best enterprise fleet management systems, let’s first discuss the critical nature of fleet management! 

What is Enterprise Fleet Management? 

Fleet Management refers to fleet managers’ methods to manage all aspects of their fleet and assets, from purchase through disposal. It helps businesses save money, increase efficiency, and assure compliance throughout their fleet operation. 

What is Fleet Management’s Purpose? 

Any firm that uses cars in its operations must have professional fleet management. It maintains the management of commercial vehicles while also reducing related risk, increasing efficiency and productivity, and ensuring compliance with applicable regulations.  How-to-Drive-in-more-profit-with-A-Car-Rental-Solution-1 With multiple problems – vehicle procurement, fuel management, vehicle maintenance, health and safety, and compliance – fleet management must depend on an effective fleet management system to accomplish its objectives while mitigating the complexity associated with typical issues.   Here are our top 13 recommendations for enterprise fleet management software without further ado. 

The Top Thirteen Enterprise Fleet Management Solutions 

  1. Fleet Management 

Fleet Management software is a premium venture aimed at solving different types of problems faced by transport providers from different fields. With an array of state of the art real time features fleet management strives to provide comprehensive solutions to maximum number of problems faced by transport providers. Fleet Management provides solutions for On Demand Vehicle Tracking, Car Rental Services, Tour Operators, Schools, Waste Management & Corporate Transportation.  With over 5k clients across 32 different countries, fleet management aims to solve all types of problems faced by transport providers with an vital fleet management solutions when they are having issues managing small fleets with 2-3 vehicles to large fleets with hundred of vehicles  

Key Features 

  • Route Optimization 
  • User Specific Mobile Apps 
  • Over 55+ On Demand Reports 
  • 24×7 Real Time Live Tracking  
  • State of the art Dashboard 
  • Vehicle Document Management 
  • Mobilizing & Demobilizing 
  • Driver Behavior Analytics 


  • Saves More Than It Costs 
  • Artificial Intelligence Features 
  • Customization Options 
  • Risk Management & Low Maintenance 
  • More ROI 


  • Sign up for freemium & get started on services 
  • Real-time tracking of Commercial Vehicles for $250/Month 
  • Real-time tracking of Passenger Vehicles for  $750/month 
  1. Vehicle Tracking System

Vehicle Tracking System Qatar is a leading provider that offers customizable & affordable GPS vehicle tracking solutions for transport businesses. They offer hardware & software solutions for fleet owners who want to manage their fleets without any hassle. With tailor-made solutions to help prevent theft, reduce fuel-costs significantly, restrict vehicle movement (geo-fencing), you can witness high productivity in your rental cab, travel, or logistics business.  Belonging to the Technoalliance Ecosystem they provide tracking solutions to clients across the globe with the aim to make world class tracking technology available to everyone across the globe to ensure safety and working efficiency. 

Key Features 

  • Real Time Live Tracking 
  • Route Optimization and Dispatching 
  • Geo-Fence & Route History 
  • Driver Behavior Analytics 
  • Location Data Saving 
  • Mobilizing & De Mobilizing 


  • Real-time traffic data to avoid traffic jams 
  • Web-based facility and accessibility 
  • Superior routing and dispatching 
  • Enhanced safety and security for assets as well as employees 


  • Non-Contract Based Subscription- 40 QAR per month per vehicle 
  • Contract Based Subscription- 300 QAR per year per vehicle 
  • Mobile Based Solution Subscription- 4 QAR per vehicle per month 

3. Connecteam 

Connecteam is an employee management tool that enables you to keep track of your team members’ work hours. With its simple-to-use employee time clock, you can keep track of your employees on jobs, projects, customers, and other duties. This more efficient and speedier solution can end classic labor-management headaches like buddy punching and time padding. Connecteam’s feature set includes real-time collaboration tools such as chats, updates, and alerts.   It enables you to consolidate your mobile human resources into a single app and automate talent management while providing your team members with more flexibility, mobility, and task-specific functionality. Additionally, the platform enables you to boost staff productivity, enhance employee monitoring, and conveniently track employee output and real-time whereabouts during business hours. 

Key Features 

  • Geofence-enabled GPS time tracking 
  • Dispatching and scheduling with real-time information on driver availability and shift assignments 
  • Chat one-on-one or in groups, communicate corporate updates, distribute surveys, and more. 
  • Drivers may submit reports while on the road, and you can process them in real-time. 
  • Create one-time or recurring activities, such as the renewal of licenses. 
  • Increase safety and compliance by providing immediate access to policies via the app. 
  • Courses for on-boarding and skill improvement delivered through the app 


  • Access through desktop and mobile 
  • Extremely simple to use 
  • Good customer service  


There are currently no integrations available; Connecteam is an all-in-one application. 


  • Premium pricing for up to 50 users begins at only $39 per month. 
  • A no-cost plan 
  • 14-day trial period 

4. US Fleet Tracking 

US Fleet Tracking, founded in 2005 in Oklahoma City, is one of the world’s oldest and biggest GPS tracking firms, operating in over 150 countries.  The firm offers enterprise fleet tracking services and also makes the associated gear. US Fleet Tracking takes pleasure in providing logistical assistance for various high-profile events in the United States, including the 2010 Pro Bowl, the 2011 NHL All-Star Game, and the 2010 Winter Olympics, as well as every Super Bowl since 2007.  The firm is dedicated to providing reliable GPS tracking information via an easy-to-use solution that is affordable to the majority. Its pricing strategy is suitable for businesses with big fleets and individuals interested in tracking their cars.  Because US Fleet Tracking has operations throughout the United States, Canada, Europe, and the Middle East, Australia, South America, and Africa, working with a single fleet tracking provider becomes simpler for organizations with a worldwide presence. 

Key Features 

  • App for mobile 
  • Alerts for excessive speed 
  • Geofence notifications 
  • Checks on traffic and weather 
  • Maintenance notifications 
  • Notifications of ignition 


  • Excellent client service 


  • Can be difficult for beginners 
  • Can be finicky 


  • 10-second updates are included in each hardwire tracker’s $29.95 monthly fee. 
  • A monthly subscription fee of $39.95 includes five-second updates. 

5. Geotab 

Geotab may be the appropriate tool for managing a fleet and its supplies. This open-source fleet management software ensures compliance with current industry norms, procedures, and standards. Geotab is also scalable, allowing customers to adapt it to their present configuration, systems, and processes. Adopting and deploying Geotab is a basic and straightforward process.   Geotab enables excellent driver log management, and its ability to monitor a driver’s tiredness levels and hours of service make it simple to keep them safe. Geotab’s BYOD (Bring Your Device) capability enables drivers’ Android or iOS devices to interface with a current system. Geotab’s SDK and open API make it simple to develop driver apps. 

Key Features 

  • Supports Workdays of sixteen hours 
  • Routing of trucks 
  • Electronic logbooks for drivers 
  • Warnings from stoplight cameras 
  • Audits of driving and duty hours 

Support for weather conditions 


  • Compatibility with Garmin 


  • It can be difficult to maneuver 


  • Includes a one-time purchase of the gadget and ongoing monthly membership payments. Consult a salesperson for comprehensive price information. 

6. Onfleet 

Onfleet is a enterprise fleet management software solution that enables businesses in various sectors to manage and monitor their local delivery operations, including retail, postal, food & beverage, and pharmacy. It is also equipped with a systematic driver selection procedure and effective monitoring tools that centralize dispatching and workflows for improved operations management.   This cloud-based system has search and filter options that allow companies to explore the platform using status-based inquiries, delivery jobs, time, or text messages, making it simpler to discover clients or even drivers. Additionally, it includes simple smart phone apps and automatic SMS alerts to keep consumers informed and involved with the organization’s activities.   On top of that, Onfleet has API capabilities that enable enterprises to integrate the software with online ordering programs and other platforms. 

Key Features 

  • Statuses denoted by color 
  • Filters and advanced search 
  • Automated text message delivery to consumers 
  • Accurate timelines 
  • Alerts in real-time 


  • Simple to use 


  • Additional features are required. 


  • The starter package is priced at $149 per month. 
  • 14-day trial period 

7. Fleet Maintenance Pro 

Fleet Maintenance Pro is distributed and designed by Innovative Maintenance Systems. Not only do customers get a varied tracking suite that optimizes fleet management advantages, but they also get a diversified set of capabilities with this program. Fuel management, vehicle management, and driver management are just a few of these capabilities. Fleet Maintenance Pro is versatile software that allows customers to monitor data in whatever manner they like.   The management of equipment is streamlined, and we may monitor several vehicles. Both large corporations and small organizations use fleet Maintenance Pro. Retail and wholesale, automation and manufacturing, third-party logistics, and delivery and transportation services are just a few of the businesses that may benefit from this software. 

Key Features 

  • Cloud-based 
  • Tracking of repairs 
  • Imports of fuel and meters 


  • Simple to use 
  • Excellent client service 


  • Additional features are required. 
  • It takes time to set up. 


  • To begin, a standard package costs $499. 
  • Trial period of 30 days without charge 

8. TN360 by Teletrac 

Operating a successful fleet requires a unique perspective on your cars and drivers to extract critical data for real-time decision-making. Businesses can convert data into choices with Insights from TN360 by Teletrac Navman by quickly and effectively identifying challenges and possibilities for development.  TN360 Insights enables fleets to go beyond tracking dots on a map by transforming real-time data into business insight that visibility into fleet operations.  Insights which is integrated into your TN360 dashboard, provides immediate access to the data you need to do critical business and staff decisions, including: 

  • Compliance 
  • Safety 
  • Maintenance 
  • Productivity 
  • And much more 

Key Features 

  • Instant access to driver and vehicle data 
  • Geofencing 
  • Updates on traffic 
  • ELD documents that are accurate 
  • Vehicle surveillance 
  • Scorecards for drivers 


  • Elegant user interface 


  • Moderate learning curve 


  • Pricing begins at $39 per month for up to 50 users, or you can sign up for the free-for-life option. 

9. Telematics by TomTom 

Targa Telematics has always been a leader in assisting organizations in meeting the ever-increasing need for a more secure and sustainable approach to mobility. Our clients will continue to benefit from innovative solutions with exceptional coverage throughout Europe when they partner with TomTom.  Advanced reverse geocoding, geofencing, and speed limit data are utilized to provide the most effective vehicle and asset tracking features. With the TomTom Search API, you can transform latitude and longitude into useful information.  With the TomTom Maps APIs, you can create a meaningful map experience for your web or mobile application. Access map materials that gives the necessary degree of detail — on a global scale – courtesy of worldwide coverage and two billion monthly updates. 

Key Features 

  • Track and trace in real-time 
  • Keep an eye on driving conduct. 
  • Traffic data in real-time 
  • Include mileage and timesheets for employment. 


  • Excellent client service 


  • User interface is not simple 


  • Speak with a representative to get further information about pricing. 

10. Wialon 

Wialon is a enterprise fleet management system that may also monitor mobile and fixed assets. This GPS fleet tracking has been active worldwide for over 15 years, expanding into 130 countries. This solution integrates with various cartographic services used in tracking, including Bing Maps, Google Maps, etc. Additionally, users may use Gurtam Maps, which has many possibilities for meeting the system’s cartographic needs. Also, Wialon offers a universal tracking solution compatible with over nine hundred different tracking device types.   Moreover, the system can handle data gathered by cameras, tachographs, and aftermarket sensors. Wialon’s mobile app is another useful tool for keeping track on asset activity and updating the monitoring unity list in real time. 

Key Features 

  • Unit tracking in real-time 
  • Report creation 
  • Control of fuel usage 
  • Route management 


  • Excellent client service 


  • Protracted learning curve 


Speak with a representative to get further information about pricing. 

11. Fleet Manager by GPSTrackIt 

Without the hassle, you can provide your fleet with cutting-edge technology, customizable features, and real-time monitoring. This enterprise fleet management software is supported by live support, mobile access, and simple-to-use online collaboration.  Get a bird’s eye perspective of your whole business with dynamic maps, breadcrumb trails, and the ability to pinpoint the closest cars to a particular location – all backed by the dependability of Google Maps. 

Read Also: Advanced Fleet Management: What Is It?

With this fleet telematics system and Google Maps, you can put an end to fleet tracking confusion once and for all.  By using Geofences, you may not only monitor the movements of your fleet but also keep control over sites you’ve designated as off-limits, such as bars, adult entertainment facilities, or even the driver’s house. GPS Trackit fleet management provides 24×7 coverage that powers and protects your company. 

Key Features 

  • Maintenance notifications 
  • Geofence breach notifications 
  • API access to the public and data pump 
  • Arrangements and dispatching 
  • Reporting that is automated 
  • Alerts on vehicle maintenance 


  • Simple to use 


  • Additional features are required for fleet maintenance. 


  • Monthly rates begin at $23.95 

12. GPS Insight Fleet Tracking Solution 

GPS Insight fleet tracking software enables you to monitor and manage your cars, equipment, and other mobile assets. Tracking software does much more than just monitor and trace; it gives the data necessary to address real-world business problems.  Boost fleet visibility, real-time monitoring of everyday operations, and proactive maintenance to save costs, increase productivity, and increase responsibility.  See your cars’ whereabouts with precise precision in real-time, intelligently deploy them, and improve your fleet. Monitor and teach driver behavior to improve fleet safety, minimize risk, and save money on severe event expenses.  Increase uptime and save expenses with real-time vehicle diagnostics, preventive maintenance scheduling, and fleet usage information. 

Key Features 

  • Alerts through email and SMS 
  • Routing 
  • Integration of fuel cards 
  • APIs that are available for free 


  • Responsive customer service 


  • Utilization is difficult 


  • To get started, request a free demo. 

13.RTA Fleet Management 

As a fleet manager, you will never be able to foresee everything. However, the variables you can control, such as fuel, inventory, maintenance, and work orders, should be more controllable. Therefore, if you’re gazing around your workplace and seeing overloaded file cabinets, sticky notes are strewn around, and a spreadsheet that’s one click away from erasing hours of effort, we can assist.  RTA’s cutting-edge fleet management software is accurate, dependable, and user-friendly, with sophisticated reporting integrations to assist you in keeping your operators safe, your cars in good condition, and your budgets in the black. 

Key Features 

  • Maintain precise fuel and mileage measurements 
  • Management of work orders 
  • Management of Vehicles, Equipment, and Fuel 
  • A mobile application 


  • Helpful customer service 


  • Protracted learning curve 


  • Pricing begins at $69/month/user. 
  • Automated Fleets and Fleet Tracking in the Future 


When purchasing enterprise fleet management software (and hardware) for your organization, a fleet management system (FMS) is likely to be one of the costliest investments, you may even decide that an FMS is unnecessary for your organization and that you can get by with a time tracking application or other less expensive staff management solutions.   

How To Overcome Fuel Usability With Marine Fleet Management

Marine Fleet Management Systems are designed to track, monitor, analyze and report the overall performance of a fleet of vessels. The key performance indicators for operational efficiency and profitability of the fleet are effective fuel and engine management.


The consumption and usage of fuel in ships is the basic factor that has a direct impact on the operational efficiency of the fleet. Marine fleet management systems provide a clear and transparent understanding of fuel usage.

Marine Fleet Management System

The marine fleet management system is a specialized platform that automates the entire fleet operations from procurement of vessels and fuel, tracking of the fleet and accessing market information. The system analyzes individual vessel performance and overall marine fleet management performance.

The system allows the fleet managers to track the actual fuel usage and compare this with the work performed by each vessel. The system collates the information to provide an understanding of how efficiently the vessel uses the fuel. This data on fuel consumption forms the yardstick for assessment of the quantity of fuel that would be required for each vessel in the fleet for specific voyages.


The vessels are not equipped with any in-built gadget that can measure the level of fuel and the usage while sailing. The traditional manual methods of measuring fuel tank levels are impractical considering the large volumes of fuel used by the marine vessels. The inaccuracy of the data is another deterrent to using dipsticks and sounding for measurement of fuel levels.

The on-board system ensures that sensors are installed in the fuel tanks to continuously monitor the level of fuel when taken onboard. Gauges and flow meters are installed on the fuel transfer lines to measure the quantity of fuel taken in or off the vessel.

The system has the ability to monitor fuel burn rates for each engine and generator onboard the vessel. The fuel tank levels along with these burn rates provide the crew with a clear picture of the engine performance. This data will help them in making informed decisions to improve efficiency.

Monitoring Of Fuel Consumption

Factors impacting fuel usage

Vessel Idling: Fuel is consumed when the vessel is traveling and while idling at the ports. During idling, considerable fuel is burnt and causes pollution to the surrounding environment. The docking time at the ports can be optimized to reduce fuel usage.

Size and Load: The quantity of fuel consumed by the engines and generators at the port or starboard differs. The fuel levels consumed while transporting oil, cargo, passengers and other heavy material also differ. The fuel consumed depends on the ship size and the load transported. A standard rate of usage cannot be derived as the load impacts the fuel burnt.

Crew Usage: The fuel consumption is directly related to the way in which the vessel operator uses the engine’s throttle. The consumption varies with different sets of crews operating similar vessels and voyages.  

Speed: Vessel operators reduce engine speed to save on fuel. Reducing engine speed reduces the speed of the vessel. Fuel consumption drops at lower cruising speeds. Reducing vessel speed does not always guarantee lesser fuel usage as it is dependent on other engine parameters.

When vessel speeds are lowered the shipping time increases. The longer shipping times might affect the fleet’s viability in the delivery of goods that are time-sensitive.

Lowering speeds to increase fuel efficiency will result in the underutilization of engine capacity.  The engine will have to be modified to operate at lower speeds. This will involve adjustment of valves, fuel injection timing and change of mechanical components in the engine.

Hull Condition: The condition of the vessel’s hull and propulsion system impacts the fuel consumed. Weather conditions like winds and currents put pressure on the engine’s performance. A workflow calculation, on the operating system under changing conditions, tied to fuel usage will help in arriving at optimum vessel speeds.


The marine management system can compile all the data, perform the calculations and provide recommendations to the captain of the vessel while on the voyage. These prompt suggestions will help the operator to be proactive.

Fuel accounting

The flow meters fitted on the fuel transfer lines measure the accurate volume of fuel taken on board. The sensors detect the actual fuel levels in the tank. This coupled with the data on the actual fuel consumed by the engines and generators and the distance traveled will give the managers an explicit picture of fuel usage.

This information addresses the concern of fuel theft that happens on the high seas while sailing and docking at ports. Diverting or siphoning of fuel from the storage tanks or pipelines can cause pollution or accidents. After consideration of all variables, any variance in the volumes detected by the system will point to fuel theft.

Fuel spills happen at times when refilling fuel tanks. The system can be configured to sound audible alarms when a spillage occurs.

The international regulations for the prevention of pollution of the seas provide guidelines for reporting accidental marine fuel spills from ships. The fuel management system will help the management to detect fuel spills that go unreported unrecorded.

It is important to know how a vessel uses fuel between different points on a voyage. This knowledge helps the fleet operators in fixing shipping rates. The burn rates can be linked to actual costs allowing the shipper to bid competitive rates to ensure adequate profit margins.

Benefits of a marine fleet management system

Process automation

The system streamlines the complete marine fleet operations. It eliminates the need for manual processes and extensive use of spreadsheets. The system is cloud-based with no hardware. This assures lower maintenance costs.

Fleet Monitoring

The operators can continuously monitor the movement of the fleet on the sea from the shore. The on-board management system is integrated with the on-shore system. Easy access to data helps the operators to plan ahead. The facility to set up alerts permit them to respond quickly and extend timely support to the vessel masters in cases of emergency. Prompt actions will help to reduce catastrophes and the associated expenses.

Fuel Purchase

The system helps in making well-informed decisions in the procurement of fuel. This enables the vessels to maintain high fuel reserves and to avoid the under-filling of fuel tanks. The optimal tank capacity is configured by the system. Requests for re-fuelling at ports on a voyage become effortless.

Fuel prices can be compared and advantages in price can be availed. The best supplier can be chosen. There are lots of types of fuels in the market. A comparative study on the suitability for each vessel can be done with ease.

Vessel Voyages

Optimal routes for the entire marine fleet can be designed to ensure fuel efficiency. The start and end ports, expected dates of arrival and departure and re-fuelling dates and locations can be obtained. Optimizing the distance and time leads to saving of fuel and expenses.

Maintenance Cost

A well-maintained vessel ensures optimal consumption of fuel. The wear and tear of engine parts and propulsion system hampers the performance of the vessels. Regular and preventive maintenance is essential for the smooth functioning of the fleet. A proper maintenance program is scheduled by the system based on factual information.

The number of hours of operation of the engines and generators and the actual fuel used by them determines the maintenance schedule of the vessels. Prompt service and maintenance will help in eliminating or reducing unnecessary time and expenses spent on maintenance.

Pollution control

The ships cause air, water, and sound and oil pollution. Greenhouse gases are emitted. Oil spills are of great concern as they cause devastating effects on marine life. The system is designed to do an analysis of exhaust gas emissions of the vessels at varying speeds and engine RPMs and with different fuel grades.


The optimal speeds and fuel grades that can reduce pollution can be derived from this data. The vessels have to comply with the guidelines issued by the International Convention of Prevention of Pollution of the seas.

The aim of an ideal marine fleet management system is to improve fleet management in terms of reduced fuel usage, maximized engine performance and controlled emissions within prescribed environmental limits.


The major component in determining the profitability of a marine fleet operation is fuel cost. Reduction in fuel costs will lead to higher margins of profit ensuring the sustainability of the fleet operation.

This can be achieved with continuous monitoring and precise calculations offered by the marine fleet management system.

The Impact of Poor Inventory Management in Fleet Management

Fleet managers need to juggle a lot of tasks every minute, with each being more important than the next. They need to make sure that the vehicles are dispatched on time and reach the destination on time. Simultaneously, they need to check the schedule, deal with drivers and immediately respond to emergencies. When they’re dealing with high-priority tasks, inventory management gets pushed to the bottom of the to-do list.


Inventory management is not just keeping track of the spare parts, fuel, replacement parts and other supplies. It is also about optimizing the available supplies to improve the profit margin.

Signs of Poor Inventory Management

So, how do you find out if your fleet inventory management system is not working? Here are some tell-tale signs that will help you identify the same:

  • Waste of time because you spend a lot of time searching for the right parts
  • Increase in expenses related to purchasing of spare and replacement parts
  • Loss of warranty because of poor follow-up on claims
  • Unable to track asset movement
  • Your storage space is unorganized
  • Vehicle repairs take longer than usual because of the unavailability of the required parts
  • You don’t do any inventory audit
  • You have replacement parts that you no longer need

Impact of Poor Inventory Management

If you’ve noticed the above signs of poor inventory management, then you would have probably observed how it is affecting the bigger picture. Asset and stock management is one of the critical components of fleet management. And when the inventory is inefficiently managed, you can expect to see the following impacts on your fleet:

Increased Vehicle Downtime

Improper inventory management could lead to longer vehicle downtime. When you don’t know whether or not you have the required spare part, you spend a lot of time searching for it. Plus, if the storage is cluttered and if you don’t have any information about the purchase and use, the task becomes even more delayed.

So, until you find the essential part or buy it, the vehicle remains idle. The longer the vehicle is out of the road, the more losses your business will incur.

Inventory has useless and unwanted spare/replacement parts

Another direct impact of improper inventory management is having a large stock of parts that you no longer need. Maybe, you’ve updated the vehicle or you may have found a better functioning replacement. Having those unnecessary parts in stock can add to your costs.

Sometimes, you may have received spare parts with minor specification changes, which may not be useful for your needs. If they are identified immediately after the purchase, they can be exchanged with the supplier.

However, if you find that you have the wrong-size spare part after a few months, you can’t go back to the supplier and ask for an exchange. So, you would have spent a lot of money on parts that are technically useless.

Unavailability of necessary parts

A related impact of poor inventory management is not having the necessary replacement parts like brakes, filters and others when you need them. At such times, even minor repairs may take a long time as you need to wait for the parts to arrive. It will lead to vehicle downtime and ultimately a drop in the profit margin.

Lose your warranty/claim because of delays

The mechanics won’t know if particular parts are still under warranty. So, they may unknowingly get a new one instead of requesting for a claim. Without effective warranty tracking, you may lose thousands or more depending on the size of your fleet.

Unnecessary expenses

Poor inventory management could lead to a whole lot of unnecessary expenses. As we saw earlier, you may lose money in terms of unwanted parts, unclaimed warranty, and unavailability of the necessary spare parts.

Also, the mechanics will spend a lot of time searching for the right part, which leads to delay in vehicle repair or servicing, and in turn, leads to vehicle downtime. So, no matter how you look at it, inefficient inventory management can lead to a huge loss in the long run.

Loss of customer satisfaction

The biggest impact of poor stock management is poor customer satisfaction. Vehicle downtimes could lead to delays or changes in the schedule. Sometimes, you may need to send a different vehicle to the client, which may not be what they booked. Little things like this could build-up, leading to customer dissatisfaction.

How to Optimize Inventory Management

Now that we have a fair idea of how poor inventory management could lead to business loss, let’s look at the ways in which we can optimize the inventory management system.

Clear and declutter your warehouse/storage space

It’s easier to keep track of your assets when they are stored in the right place. Set up bins, shelves and compartments in your warehouse or workshop for compartmentalized storage of all the spare and replacement parts. It will be even better if you can arrange them in order bought so that the oldest ones are used first before their warranty runs out.

Use bright bold labels that make it easier for the technicians to find out where each part is. All this will help save time and effort in monitoring the assets. Also, the technicians will be able to find out which parts are running out and need to be purchased.

Use barcodes wherever possible

Reduce tracking errors by using barcodes as much as possible. When you purchase new parts, use a barcode reader to “read” all the specifications of the product and update it in your database. This method will make updating your inventory easy and quick. Also, you can quickly check the database to see if you have the requested spare/replacement part. If it is not there, you can immediately place an order for it.

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