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GPS Fleet Management & Asset Tracking Solutions

Shaping your business wisely is the bravest decision to make. Several businesses consider GPS fleet management unworthy but note that it is a healthy investment. Concerning asset tracking, you can access your fleet asset easily with GPS tracking. Continue the article to know more!


What is GPS Fleet Management?

GPS fleet management is a potential solution for the growth of your business. However, it is thought to be expensive, whereas the truth is, it cost-effectively reduces staff and expenses in the long run. To make you understand in simple terms, it prevents idling, wasting time in traffic, crisscross routing, and introduces you to a new way of organizing each of your drivers, vehicles, and routes.

In businesses where a fleet of vehicles is used, the team needs to use the right tools for tracking them and improving the overall safety of the drivers. If you hire GPS fleet management, you opt for better efficiency of the workers. You will also stay updated about all the rules and regulations introduced by the Government relating to the vehicles.

To understand what a GPS fleet management system means, you will first have to think of it as a virtual ride-along. You are not hiring a real person to sit by the driver and monitor things here. Instead, you are seeking the help of GPS fleet tracking and management system to control everything no matter where you are. This system will help you ensure that the driver is doing everything right and your vehicles are operating safely.

Read Also: “13 Best Fleet Management and GPS Tracking Software for 2022”


This system includes both software and hardware components. The hardware device will vary as per the model of your vehicle. For instance, in some cars, the traditional plug-and-play devices are enough for monitoring, whereas, in others, more advanced sensors are needed. With the help of the hardware, you can track your car and watch how it is being operated. Besides the hardware, the software used in the device is the GPS (Global Positioning System). The software receives all the real-time data from the hardware and functions to give you all the info.

What is the Function of a GPS Fleet Management Software?

The software using a GPS can decide routes of the vehicle, track its location and give proper directions to the driver. Other functions performed by the software include maintenance tracking, vehicle diagnosis, and indicating safe driving behaviors. Some management systems come with multiple accelerometers and sensors. So if the driver gives a hard brake or takes a risky turning, it will get recorded in the software with the help of the sensors.

The overall software will help you track the fleet’s location, understand the drivers operating techniques, manage the good life of the vehicle and track the fuel efficiency. Some software is also embedded with the latest scheduling and dispatching tools to push the workflow for better efficiency. A few modern features include anti-theft service, accident tracking, time clocks, roadside assistance, and so on.

Read Also: ” Advanced GPS Fleet Tracking Software”

Advantages of Fleet Management:

Tracking the vehicles for controlling and preventing damages is needed in all industries. For this, vehicle management is extremely important. Some of the important GPS fleet tracking benefits are as follows:

  • You will be able to track the unsanctioned travel and hours, which will reduce waste.
  • You will be able to track the fuel costs, mileage, and consumption.
  • You will be able to prevent any excessive damage to your vehicles.
  • It will help you with service alerts so that you are up to date with your vehicle maintenance.
  • Through GPS and device communication, you will be able to track each of your vehicles.
  • It is easier to optimize routes.

Disadvantages of Fleet Management

Besides the benefits, there are also a few disadvantages of using a GPS fleet management system. Have a look below to find out:

  1. The drivers might feel their private space is being violated with the device. That is why the owner must be clear about how the software tracks and manages the vehicles. If the driver is not feeling comfortable enough, try to make them understand the smarter logic behind implementing such a management system.
  2. It is a slightly expensive affair and might need a lot of thinking before implementation. However, even though the cost is high, installing this device can be a blessing for your vehicles as it will make fleet management much easier.

What is GPS Asset Tracking Solutions?

If you want to put your firm’s valuable equipment under control and maximize asset control efficiency, then GPS asset tracking is the best solution. You can successfully manage your assets even if you have multiple assets. Why is it important? With the appropriate asset tracking, you can organize the location, reduce the loss of equipment, and arrange all the tracked assets.

For businesses, losing vital assets is not rare. The assets might not be that expensive always but their loss can affect the company badly. In such a scenario, it is important to keep track of all the assets. That is when the GPS asset tracking solution comes in. It is a great software that can help one keep track of all the important documents and tools within the office.

There are different types of asset tracking solutions in the market. Today, we will specifically deal with the one that uses GPS tracker but the other technologies used are:

  1. Barcodes
  2. Wi-Fi
  3. Bluetooth
  4. Ultra-wideband
  5. Cellular
  6. LPWAN technologies

Of all these technologies, the GPS one is the handiest and provides 100% accurate results, which is why most businesses opt for this one. You can also try the other ones to see which one suits your needs the best!

Read Also: “Fleet Management Solutions and GPS Fleet Tracking”

Advantages of Fleet Management:

What is the Function of a GPS Asset Tracking System?

The most important function of an asset tracking system is to track the location of your assets so that you never lose them. It allows you to read information about the assets you have tagged with the software. The way it collects real-time data of each asset, no other software can match its speed and trust-ability. The system also manages the manual workflows and tasks within the workspace.

There are some GPS asset tracking systems in the market that allows the user to track inventory alongside the assets. For those who are wondering what the difference between an asset and an inventory is, well, an asset is a single item, whereas inventory is a group of identical things. This kind of tracking system works better in offices because then the employee can find exactly what they want without caring about the number of items. Also, the accuracy level of these trackers is comparatively higher than those trackers that can only track assets.

When buying an asset tracker, remember that you are getting it for making your life easier by tracking your assets smoothly. Hence, the system must come with desirable features to help you with all your needs. It should also be affordable and easy to install. Even though the features of all GPS asset tracking systems are not alike, there are some features that we highly like and recommend. Read below to know which ones we are talking about:

  1. Multiple users
  2. Automation
  3. Check-in and check out
  4. Kitting assets
  5. Combined inventory management
  6. Cloud software access
  7. Mobile compatibility
  8. Barcode generation
  9. Real-time data about assets
  10. Barcode scanning
  11. Repair tickets
  12. Lifecycle history
  13. Compliance tracking
  14. Maintenance tracking
  15. Software license tracking
  16. Depreciation tracking
  17. Repair tracking
  18. Contract management
  19. Attachments
  20. Tracking funding sources
  21. Data based reports

Finding all these features in one tracking system can be difficult. We also believe that a single business might not require all of these features. Hence, it will be wiser if you can first sort out the features that your company needs in an asset tracking system and then choose the software that matches most of your requirements!


Advantages of Asset Tracking:

Some of the important asset tracking benefits are as follows:

  1. It saves time looking for assets and collects data faster by optimizing productivity.
  2. Reduces loss of assets and cost of new equipment.
  3. You will receive service alerts that will help you to schedule maintenance.
  4. It is accurate and accountable.

Disadvantages of Asset Tracking

  1. The system might crash when it receives a lot of commands from multiple ends. That is why you must always keep backup.
  2. At times the system also gets hacked if it is not well-protected. This can leave your business vulnerable to hackers.

Summing Up

Every business in the industry today wants to grow. If you too want to make a big difference, you must plan to invest in GPS fleet management and asset tracking technology. Both the systems are a great investment considering the functions they perform.

Yes, there are a few drawbacks, but those can be easily ignored or solved with the help of experts. Moreover, it is better to rely on super-fast technology when keeping track of things in your business. This will give you some time to relax and focus on the greater goals. So when will you introduce these new technologies to your business? Share with us!

Read Also: “How Much Does Fleet Management System Cost?”

How Much Does Fleet Management System Cost?

The process of arranging, monitoring, and managing a vehicle fleet via a fleet management system cost (FMS) may assist firms in ensuring the health and safety of their drivers, saving money on fuel, and adhering to the law.

A fleet management system will typically cost roughly $35 per month per vehicle or between $3500 and $6500 per year for a fleet of ten cars. This cost varies greatly depending on your unique company demands, but the efficiency and cost reductions will return your investment that justifies the expenditure.


When comparing the varied prices of fleet management software, your best bet is to get pricing quotations from various fleet management software vendors, each suited to your organization. Let us know what you’re searching for, and we’ll do a free search for you.

Our straightforward form takes less than thirty seconds to complete and may connect you with the finest prices available from various industry-leading providers who meet your requirements. Using our price comparison tool does not obligate you to purchase.

We’ll discuss what Fleet Management is, the average price range for GPS tracking with basic or sophisticated Fleet Management, the cost-impacting aspects to consider when selecting one for your company, and how these technologies may ultimately save you more money than they cost.

Fleet Management Software may improve a fleet’s efficiency, service, and security by monitoring and analyzing data in real-time 24 hours a day. Additionally, the leading suppliers will include ELD mandate compliance, IFTA tools, and other features.

Read Also: “13 Best Fleet Management and GPS Tracking Software for 2022”

What is a Fleet Management System?

Fleet management systems are used to dispatch drivers, provide routing and traffic information, and monitor fuel use, among other functions. Typically, a fleet management system will have hardware components — such as GPS trackers installed on cars — and software components.

The software component enables drivers to maintain accurate records and provides managers with an easy-to-understand overview of their fleet’s location and performance.

If your firm has a fleet of cars, it’s definitely worth the investment – even more so now that the ELD mandate has taken effect. To obtain a sense of the prices, you may use our easy fleet management quotes to get no-obligation quotations from the leading fleet management system suppliers.

Determine the precise cost of fleet management.

Utilize our free tool to compare personalized estimates from all of the industry’s major suppliers.

A fleet management system is a package of hardware and software that consists of three components:

  1. The device that runs the Fleet Management Software, each vehicle in the fleet has hardware sensors and an interface installed or connected.
  2. The vehicle’s operating system. It takes data from each car, such as the engine’s state and position.
  3. The program that serves as the management interface, The fleet manager’s software for receiving and interpreting data from all vehicles.

Different fleet management software collects data in unique ways. Those with sensors integrated into a car’s engine will obtain more detailed information on the engine’s state than those with plug-and-go dashboard equipment.

Certain organizations specialize in or are primarily engaged in “less than truckload” (LTL) shipping, which involves a single-vehicle transporting products to several customers.

These fleets should seek out LTL-friendly fleet management software that provides a specialist load optimization solution that is not available with TL-focused fleet management software.

The finest fleet management software includes active data tracking rather than passive data tracking. A passive tracker takes data while it is being used but does not transmit it to the program until afterward. It implies that it may refresh the data sent by a fleet management system every few seconds or as seldom as once every 10 minutes.

Near-real-time data updates are critical for genuinely efficient fleet management software since they enable fleet managers to respond rapidly to critical information such as late deliveries or vehicle malfunctions. You may also handle certain fleet management software applications through smartphone apps, making responding to problems simpler for managers.

Additional accessories, like in-cab driver instruction devices, may be available with advanced fleet management systems.

Read Also: “What is fleet management – All you need to know”

How are GPS tracking and Fleet Management different?

GPS trackers are not strictly FMSs since they normally do not record anything other than the position of a vehicle. They’re beneficial for personal anti-theft measures and limited fleet management but will fall short of providing the majority of the advantages discussed below.

Simple FMSs concentrate on a few key aspects. Logging driving hours and work breaks, as well as fuel management, are often included. If fleet managers choose a basic FMS, they should ensure that it has routing and dispatching capabilities at the very least.

Beyond the essentials, advanced FMSs provide add-ons that optimize fleet efficiency and return on investment. This category of functionality may include parts, tires, tool management, and accident and maintenance tracking. These systems typically comply with ELD regulations, with the primary objective of arming fleet managers with as much information and authority as possible to operate their company.

GPS tracking, in other words, is a subset of fleet management. Any FMS should be capable of tracking vehicle position and providing other functionality.

Compliance with FMS and ELD

The Federal Motor Carrier Safety Administration mandates an electronic logging device (ELD) for all commercial motor vehicle drivers in the United States to record their work hours. You may find more information on the requirements and the penalties for non-compliance in our comprehensive ELD mandate guide.

Although not all FMSs are ELD compliant, most fleet management software vendors have guaranteed that their service offers the option in light of the new need to record all HOS using ELDs.

Nonetheless, you should ensure that your FMS meets ELD compliance requirements before committing to it. To give you an idea, we examine the finest ELD-compliant FMSs on the market.


How many vehicles am I able to monitor?

A fleet of five cars may profit from an FMS just as much as a fleet of thousands. However, some fleet management software suppliers are more capable of serving bigger fleets than others. If an FMS supplier has a big enough development and customer support staff, it can manage fleets of thousands of cars. Each fleet management software evaluation includes information about the maximum fleet size that a supplier may support.

What kind of vehicles is trackable?

While an FMS monitors basic vehicles such as automobiles, vans, and trucks, some suppliers also provide asset tracking software that allows managers to track different assets. These may be stationary, such as warehouses or sensitive equipment, or they may need extra data monitoring, such as refrigerated units that must maintain a certain temperature.

Our comparative service is available for both fleet management and asset tracking software. When inquiring, make careful to inquire about the features available for your specific cars or assets.

Video Guide on Fleet Management

It’s beneficial to look at a case study to understand better how a fleet management system may improve a firm.

Costs of Fleet Management

As discussed before, fleet management charges vary according to the requirements of your company fleet. Expect to spend more if you want to monitor a fleet of 50 food delivery vehicles, which includes real-time route planning, two-way communications, temperature, fuel information, quick DVIR inspections, ELD tracking, and safety maintenance warnings.

Then, you would track a group of ten traveling hair stylists in small cars. Apart from the characteristics and quantity of your fleet, several additional variables may affect costs—read more about them below.

It’s important to understand how expenses vary significantly based on the size and scope. The best fleet management services will always customize their pricing to your specific requirements.

It might make cost comparisons seem more difficult; we suggest utilizing our easy fleet management pricing quotes tool to assist. It will take you just under a minute to fill out, and it will let you quickly compare quotes from different providers.


What Factors Affect Fleet Management Costs?

The entire cost of an FMS may include four distinct expenses; however, this varies according to how each firm frames its quotes:

  • Hardware devices – each vehicle must be equipped with a hardware device, which may be purchased or leased.
  • Program licenses — a monthly or yearly subscription price covers the licensing of the software used, and the charge varies according to the software’s services supplied.
  • Installation services – although a plug-and-play gadget does not need installation, a wired device does. Certain FMS providers provide free installation, while others provide a free installation only if the fleet signs a two- or three-year contract, and yet others charge regardless.
  • Training – some businesses may provide training through manuals, webinars, live internet assistance, or in-person meetings.

Additionally, the price will be influenced by the following:

  • Fleet size – almost all FMS providers charge per vehicle (or user) each month, which means that a bigger fleet will pay more than a smaller fleet.
  • Essential features – various FMSs monitor various sorts of data, from ELD compliance to fuel tracking to reminders about when to rotate your tires. In general, more comprehensive features cost more.
  • Vendor – no two FMS companies are identical, and vendor costs change.
  • Shipping service type — Less-than-truckload (LTL) shippers should verify that their FMS monitors several destinations along a single route.
  • Additional hardware may be required – These expenses are not included in the FMS price. It would be omitted from the FMS bundle. For instance, drivers may need company-issued tablets or smartphones to access their data on the road and may rely on the FMS to pass roadside inspections.

Licensed or privately owned?

Companies that provide fleet management services may sell the hardware device needed to capture data from inside each vehicle. Alternatively, they may license these devices to a fleet operator, with the option of reclaiming the devices if the operator decides to terminate the contract in the future. The program may also be purchased or licensed individually, Whichever option you choose.

Licensing devices is a more cost-effective choice, especially if you’re also licensing software: If you move to a different FMS, you will certainly be able to eliminate the incompatible devices. If you want to avoid a two- or three-year contract, you may opt to purchase the gadgets and intend to return the initial investment via continued use.

Is it better to be wired or plug-and-play?

Wired FMS devices must be placed separately in each car, directly connected to the engine, to monitor data that might otherwise be unrecorded, especially on older vehicles (wired is best for models older than 1996, according to one manufacturer). However, plug-and-play gadgets connect directly to the dashboard.

Plug-and-play is likely an excellent choice if you have a light- or medium-duty vehicle. If you have a heavy-duty vehicle or want to install a tracker discreetly for anti-theft protection, you should choose a wired device.

Compare the many features of Fleet Management Software in our Best Fleet Management Software Comparison, and look at a couple of them in the comparison below.

Savings on fleet management

Although the initial expenditures may seem excessive, one of the primary reasons fleet managers value these technologies is the cost savings they provide. How?

Savings on fuel

The data covers the length of time that some drivers allow their cars to idle and the rate at which those idling vehicles use gasoline. When combined with the routing enhancements offered by a fleet monitoring system, an average operation may save 13.2 percent on gasoline — which can account for up to a third of an operation’s budget.

Less Harsh Braking

Many FMSs also monitor abrupt stops, enabling fleet managers to identify which drivers brake violently the most often. Avoiding these accidents prolongs the life of a fleet’s brake pads, saving money on maintenance expenditures.

Engine Idling Time Is Reduced

If the engine is running, but the vehicle is stationary, the fleet management software will detect that the engine is idling. The fleet manager may address excessive and frequent idling with their drivers to cut down on future time spent.

Reduced Overtime

Because FMSs monitor each driver’s extra hours, fleet managers will be able to assist drivers in avoiding overtime when it occurs — rather than discovering it weeks later when balancing the checkbook.

Improved Service

According to one Motorola research, GPS-enabled fleet management solutions save transportation operations around 54 minutes each day. It equates to $5,484 per employee.

Data Centralization

According to Aberdeen Group research, fleet operations that use an FMS are more than twice as likely to have a centralized repository for road data, connect that data into their back office, and have data scientists devoted to data analysis.

While this association does not necessarily imply that the FMS is responsible for this data-driven strategy, it implies that it supplies the digital field data necessary to occur.

With data on everything from vehicle downtime to the maximum speed you can complete specific routes, a fleet operator may optimize its dispatches: FMS data can directly impact a business’s bottom line.

Receive Accurate Fleet Management Cost Estimates

As mentioned before, the actual cost of a fleet management system is highly dependent on a variety of variables.

The most reliable method of obtaining precise pricing estimates is to get a customized quotation. However, there is no need to surf the internet incessantly in quest of comparative pricing.

Filling out our easy fleet management cost comparison form is the easiest way to get an accurate FMS pricing quotation. We can link you with several industry-leading firms to compare personalized bids by providing a few data about your business’s requirements.

Why Should You Use Fleet Management?

There are several advantages to using a fleet management system. It may help you decrease expenses and hazards while also increasing efficiency.

Additionally, it is the law. The ELD mandate requires firms to monitor their drivers’ work hours using an electronic logging device – a fleet management system may assist you in doing this.

A solid fleet management system will also assist you with the following:

  • Dispatch management – route planning and driver communication
  • Tracking and diagnostics — real-time information on the position and state of the vehicle
  • Fuel management – information on the rate at which fuel is used
  • Vehicle maintenance – customized alarms for vehicle maintenance may be established
  • Financing — information on the wear and tear on cars
  • Health management — information on the length of drivers’ work hours and rest periods
  • Safety management — information on a vehicle’s driving and cornering speeds enables high-risk drivers’ identification.

Typically, a fleet management system gathers this data while connected to or mounted in a vehicle’s dashboard. It subsequently transmits the data to a fleet manager’s central hub via GPS.

Additionally, fleet management software assists a fleet operation via a few measures that may not result in immediate cost savings but may avert possible disasters down the (metaphorical) road.

  • While managers may buy standalone anti-theft trackers, they will automatically monitor a vehicle’s whereabouts if fleet management software is included.
  • Vehicle control – Some fleet management systems go beyond data collection and control the engine, enabling managers to regulate vehicle speeds remotely or slow and halt cars as needed, avoiding errors or accidents.

Better Safety

Rapid reaction times are critical, and any GPS fleet monitoring system can notify fleet management within minutes of an incident occurring anywhere in the world. That is not possible with pen and paper devices.

Additionally, since most FMSs gather data on drivers’ dangerous behaviors, ranging from hard braking to tight corners to excessive speeds, managers can address problems before they escalate into traffic incidents. How significant is an FMS’s influence on fleet safety? ELDs are predicted to save 26 deaths per year by the Federal Motor Carrier Safety Administration.

Emissions Reductions

Because an FMS can monitor and eventually reduce fuel expenses, your company will emit less CO2. According to one business, saving $250 in yearly fuel expenditures for each vehicle would reduce 2,500 pounds of carbon emissions per vehicle per year.

Reduced Travel Time

Fleet management systems are meant to locate the shortest and most fuel-efficient route feasible while avoiding empty runs. One benefit is that drivers will have the necessary break between runs. According to one NuStats research, drivers who use traffic-sensitive navigation systems may save up to 18% on any given journey. That’s a whole four days every year for the average motorist.

Read Also: “Advanced Fleet Management: What Is It?”

Best Fleet Management Software Providers

After you’ve better understood what fleet management software can accomplish for your company, take a look at some of the best providers listed below to understand better who you’re working with.

A reputable fleet management company. Its system is to get a sense of who you’re dealing with, simple to use and comprehend. Verizon Connect has many services, such as engine diagnostics and fuel efficiency monitoring. Additionally, it provides best-in-class client care.


Samsara is a new fleet management firm founded in 2015. However, it provides a comprehensive fleet management solution that includes all critical functions — such as driver safety, fuel monitoring, routing, and dispatch — while also benefiting from a straightforward installation procedure and robust support choices. Samsara also offers robust customer assistance and staff training, making it an excellent fit for developing businesses.

Teletrac Navman

Teletrac Navman is one of the world’s largest fleet management firms, having operations in the United States, Canada, Mexico, the United Kingdom, Australia, and New Zealand. Teletrac Navman’s fleet management system is affordable and includes GPS vehicle monitoring, two-way messaging, safety warnings, and in-depth vehicle diagnostics.

US Fleet Tracking

US Fleet Tracking does not provide a comprehensive fleet management solution. Rather than that, the firm focuses on selling GPS car trackers. It implies that you will not get as many features as you would with one of US Fleet Tracking’s services, but it may be a more affordable alternative. For example, you will not be able to monitor fuel economy, but you will be able to view the real-time location of every car in your fleet. Additionally, you’ll be able to examine fleet movements, and the system is ELD compliant.


Fleetio is a software-only enterprise, which means that drivers and fleet management communicate and monitor their vehicles using mobile applications. Fleetio is, therefore, more affordable than the majority of its competitors – albeit, without a hardware component, it is not ELD compliant. Despite being a software-only solution, Fleetio packs a punch in capabilities. For instance, you may schedule drivers and monitor vehicle upkeep. If you’re looking to comply with ELD regulations using Fleetio, you may install a tracker from one of the company’s hardware partners.

Best Practices in Fleet Management

If not utilized appropriately, fleet management software exposes fleet managers to a few problems as with any management software. The following are some disadvantages of fleet management systems to be aware of.

Avoid Invading Privacy

Fleet management software is not precisely intended with the driver’s privacy in mind. After all, it keeps track of their speeding tendencies, their position, and how fast they make a 90-degree bend. It is lawful when workers are on the clock; however, employees should be informed of what is being monitored and why. If workers ever use a fleet operator’s cars privately, the operator must ensure that the fleet management software is disabled for these excursions.

Sustain Control of Driver Expectations

Transparency and open communication are the ideal strategies for implementing a fleet management system. In terms of privacy, drivers in a fleet may be displeased with the move away from a passive GPS tracker or paper tracking system to a fleet management program. They may feel uneasy about having their driving habits, and overtime monitored. The fleet management software vendor may supply driver training classes to help drivers with the new procedure.

Additionally, some firms attempt to lessen any negative sentiments workers may have about monitoring by rewarding them for submitting new data, such as awarding awards to drivers who are the most fuel-efficient or have the fewest instances of forceful braking. These rewards may be distributed using various fleet management systems’ driver scorecard reports.

Begin Fleet Management Today

If you’re looking to enhance the management of your commercial fleet, a fleet management system is an excellent place to start – regardless of whether you operate a company with five pizza delivery cars or hundreds of semi-trucks. You’ll improve your efficiency when it comes to organizing driver routes, managing vehicle maintenance, and monitoring driver workloads. Additionally, your firm will be compliant with the ELD regulation in its entirety.

Read Also: “31 Ways to Reduce Fleet Maintenance Costs”

Fleet Operations vs. Fleet Management : What’s the Difference? 

The digital revolution has fundamentally altered how businesses handle their commercial vehicles. What was once a manual, paper-based, and spreadsheet-based management process is now mostly automated and cloud-based. 

Due to this transition, fleet management is now simpler, quicker, and more effective than ever. Nonetheless, uncertainty persists. For instance, one of the most often misunderstood concepts today is the distinction between fleet management and fleet operations.

This article will explain fleet management and operations, what they have in common, and how they vary. 

What Is Fleet Management? 

The word “fleet management” is quite wide. It is divided into several subcategories.  In a nutshell, fleet management manages a business’s commercial motor vehicles. Fleet management applies to automobiles (e.g., cars, trucks, vans, or heavy equipment), aviation (e.g., aircraft or helicopters), and nautical vessels (e.g., boats, barges, or submarines).

Additionally, fleet management might incorporate rail carriages.  Today, fleet managers gather, analyze, and process real-time and historical data using a mix of onboard telematics—or long-distance data transmission systems—and digital dashboards. This data is used to make daily fleet management choices. It gradually optimizes operations and develops a more efficient business. 

How Fleet Operations Fits in With Fleet Management 

Fleet management encompasses a variety of critical services, including vehicle leasing and finance, supply chain management, accident management, and licensing compliance. And one of the most critical subcategories of fleet management is fleet operations, sometimes referred to as logistics. 

Fleet Operations: An Overview 

Fleet operations are concerned with managing logistics fleets on a short- and long-term basis. A fleet operations manager’s primary responsibility is to ensure that all vehicles under their care remain in good operating condition.

Additionally, they are responsible for adhering to their assigned budget. Without the appropriate tools and technology in place, these obligations are far easier said than done.  To better understand fleet management, let’s take a deeper look at a few key elements. 

Daily Fuel Consumption 

Fuel expenditures may easily pile up for a company. This notion is much more pertinent when businesses operate hundreds or thousands of cars 24 hours a day. As a result, businesses must map and watch gasoline costs in real-time. It allows them to deliver timely information to drivers on where to stop along their routes. 

Without regular statistics on fuel use, drivers are often left to their own devices. And the majority of drivers will choose convenience above pricing. Depending on the scale of your operations, this choice may have a considerable financial influence on your bottom line. 

Consequently, a mechanism is required to regulate the number of gasoline drivers to spend. Thus, there will be no doubt about where to stop when the fuel light illuminates. 

Maintenance and Repairs 

Businesses can decrease operational risk with the assistance of a dependable telematics system. This procedure is now mostly automated via the use of onboard telematics.

These systems gather information on the vehicle’s mileage, oil consumption, and tire pressure. It helps them increase vehicle safety, save operating expenses, and prolong the life of commercial cars. 

Regulatory Compliance 

Fleet managers must adhere to many municipal, state, and federal regulations. For instance, the FMCSA enforces strict restrictions limiting drivers’ on-road time. 

Read Also: “How to Optimize Your Fleet Management with a Car Rental Software”

Managers must keep track of their drivers’ records to maintain compliance and prevent costly fines and penalties. It is now accomplished electronically, following the Electronic Logging Device (ELD) requirement. 

Driver Monitoring and Management 

Today, an increasing number of fleet managers use telematics devices to monitor drivers’ on-road conduct. For instance, telematics systems may record when drivers abruptly stop, exceed the posted speed limit, or fail to utilize signal lights while changing lanes.

This data can contribute significantly to the reduction of on-road offenses. Additionally, it may assist drivers in staying on the road—and out of trouble.  Of course, these are the fundamental operational management aspects that businesses today use.

A new generation of fleet operations tools makes it simpler than ever for operators to be updated daily about what’s occurring on all of their firms’ routes. 

Taking Fleet Operations to the Next Level 

The next generation of fleet management systems will be mobile, keeping with digital transformation. It results in a simple, convenient, and dependable user experience.  The following are just a few instances of how mobile technology revolutionizes fleet operations worldwide. 

Mobile Capture 

Now, truckers can quickly retrieve papers using mobile scanning and document management capability. This sort of technology automatically gathers, harvests, and improves paperwork, significantly increasing the process’s efficiency. 

Driver Workflow Management 

Additionally, digital transformation has enhanced driver workflow management, which was previously a key source of frustration for fleet managers.  Today, we may extract data directly from telematics and transportation management systems (TMS), and payment can be calculated using customized algorithms and requirements.

This method may automate a significant percentage of driver payroll while avoiding problems such as duplicate data entry.  Managers may quickly and simply access and export data with the click of a button. They are not required to spend hours seeking information. This sort of solution is very useful for audits. 

Instant Payments 

Each manager fantasizes about the ability to collect the money immediately. Nobody enjoys waiting for papers to clear.  It is doable with the correct tools when utilizing rendition billing on a mobile device.

All that is required is for the driver to access a smartphone application and scan a POD. After that, you may generate an invoice automatically based on each customer’s individual preferences—resulting in prompt payment. 

How can I choose the right transport management software? 

Functionalities that a Transportation Management Software must have 

  • Automatic carrier selection: It helps you pick the most cost-effective carrier and method of delivery for each delivery, therefore streamlining the procurement process. 
  • Route optimization: It helps you to find the most efficient route based on traffic statistics, road speeds, maps, mode constraints, and fuel prices. 
  • Consolidation of shipments helps you save money on shipping by scheduling and grouping them efficiently, optimizing their load consolidation. 
  • Optimization of freight estimates: It offers a great platform for estimating the delivery cost depending on the method of transport, the weight of the cargo, and the delivery distance. 
  • Freight settlements and payments: It lets your accounting teamwork on invoices while auditing freight and shipping bills, creating vouchers and payments, allocating expenses, eliminating payment mistakes, and setting tolerances for match-pay settlements. 
  • Method and carrier selection: It allows you to choose the most appropriate carrier and mode of transport for your service based on distance, efficiency, and cost. 
  • Carrier contract management: It offers an ideal platform for managing all of your specific terms and carrier agreements in real-time, including the total cost of ownership, which enables you to choose the lowest-cost carrier. 
  • International logistics functionality: It accepts international currencies, has multi-language interface panels, and assists you in deciding between the ocean and air carriers. 
  • Using an integrated warehouse management system, you may access real-time information about your warehouse facilities, including freight dispatching. 
  • Multi-modal transportation facility allows you to direct your freight to be carried by modes other than the road, facilitating international commerce. 
  • Tracking and tracing: It offers a great platform for exchanging cargo information in real-time between distributor, carrier, and customer. 
  • Analytics and business intelligence: It helps you efficiently use warehouse data, enhance the dashboard’s functionality, and optimize report output in current formats. 
  • Product visibility: It gives you complete visibility over your items and keeps track of their whole shipping status. 
  • Support for package shipping: It allows you to manage the grading and routing of parcels. 
  • Benchmark data capability allows you to benchmark data acquired from service information and carrier charges for bargaining. 
  • Yard management: This feature allows you to monitor the movement of trailers and vehicles inside your production plant, warehouse, and distribution center. 
  • Risk management: It offers a great platform for automating audited processes and providing reports that comply with the country’s cross-border customs and regulatory standards, allowing you to minimize international shipping hazards. 


What are the features of fleet management software? 

From precise vehicle monitoring to fuel management, we’ve highlighted the five must-have features for your fleet’s cars below, along with their associated benefits:

1. Vehicle monitoring through GPS

A GPS tracking device is required for a GPS vehicle tracking and fleet management system to function properly. Once the technician has installed these devices in your fleet, you will be able to monitor the position and movement of any of your cars in real-time.

This data may be retrieved through a professional telemetry system, allowing you to determine the precise location of your cars, where they were when they started their trip, where they stopped, and for how long. 

2. Analysis of driving behavior

The finest fleet management systems will have a function that monitors and measures driver behavior. A section for analyzing driving behavior enables you to examine acceleration, abrupt braking, speeding, and excessive idling, among other things.

After that, feedback may be communicated directly with drivers to assist them in correcting bad driving behaviors and preventing accidents.

3. Fleet-Wide Alerts

Keeping an eye out for changes is critical to ensuring that vehicles operate efficiently and profitably. Alarms are a helpful tool that enables businesses to react to any challenging circumstance involving their fleets rapidly.

Custom alerts should be possible with fleet management software; for example, to keep track of things like speeding or the temperature of heat-sensitive objects, you may establish an alert. 

4. Management of fuel

Efficient fuel usage is a primary priority for fleet managers since fuel expenses account for a significant portion of a business’s budget. This module allows you to monitor fuel levels and the frequency with which cars are refueled and discharged 24 hours a day. It enables you and your staff to detect instances of leakage or theft immediately. 

5. Route planning and surveillance

Is your fleet traveling the most efficient path possible? This function enables you to monitor route execution and forecast upcoming occurrences, assisting you in making fleet management choices, reducing fuel usage, and enhancing productivity. Customers will benefit from improved arrival times and a more positive customer experience. 

How does fleet management software boost functionality? 

Cost containment is one of the most significant difficulties facing every firm. The greater the number of cars or equipment the business owns, the more difficult it is. Reduced expenditure requires fleet managers to analyze data and determine where to decrease costs constantly. Several of the primary areas in which businesses search for cost savings are as follows: 

  • Fuel consumption  
  • Wages (including overtime) 
  • Upkeep and repairs 
  • Rental of vehicles and equipment 
  • Insurance 

Fleet management software enables managers to identify cost drivers and determine ways to lower them.  Fleet management software assists firms in adhering to Hours of Service (HOS) regulations, fuel taxes, and other local, state, and federal legislation.  

How does IoT help in Fleet management? 

By using IoT in fleet management, fleet operators can:  

  • Increase operational efficiency via streamlined maintenance and logistics  
  • Comply more effectively with environmental and safety laws 
  • Increase fuel economy by optimizing route selection and vehicle maintenance 
  • Maintain a close eye on driver performance to ensure greater safety 
  • Preventative maintenance helps to maintain the vehicle’s health and value. 
  • Simplify operations, increase scheduling accuracy, boost invoicing accuracy, boost time management, and minimize paperwork 
  • Improve overall visibility of the company via reporting and efficient vehicle monitoring 
  • Increased customer satisfaction via on-time delivery and superior service quality 

Where can I find a professional fleet service? 

Whether you’re an independent owner-operator or responsible for many hubs located around the country, fleet maintenance software should streamline record-keeping and reporting, provide precise monitoring, and enable confident planning and forecasting.  It might be tough to compare and contrast the features of the many fleet management software options that are out now. 

How do logistics companies track their trailers and containers? 

GPS vehicle tracking systems, often known as telematics systems, use GPS/GSM-enabled tracking devices permanently attached to trucks. 

How Is Fleet Management Implemented? 

Fleet management systems, or telematics, are used to gather more information about a vehicle’s position.  Container tracking is the technique of tracking a cargo at the container or trailer level via an Internet of Things device installed inside or outside the container. Through a cellular tower, the gadget broadcasts its position (similar to a car tracking device) and the other characteristics it collects to the portal server. 

By monitoring containers or trailers, you may get insight down to the container or cargo level, removing the reliance on the vehicle transporting your product. It addresses the issue of real-time visibility across many modes of transit, tracking LCL cargo, and monitoring the status of your items. 

How Is Container Tracking Implemented? 

Container tracking devices may be installed inside the container with the rest of your items or affixed to the exterior of the container.

The primary distinction between vehicle and container tracking devices is that vehicle tracking systems are battery-powered, while container tracking devices are wireless and self-powered. 

  1. Tracking Device for Containers (Externally placed)

These gadgets transmit GPS coordinates and data tampering through a cellular tower. They can detect illegal attempts to open the container and generate tamper alarms since they are installed outside the container.

2. Device for Monitoring Shipments (Internally placed)

Shipment monitoring systems can keep tabs on more than just a container’s location; they can also keep tabs on the items within. Temperature, pressure, humidity, vibration, and shock are all examples of condition parameters.

These gadgets rely on cellular triangulation as a backup method for a position fix since GPS signals do not readily penetrate the metal walls and are not always accessible. 

How Can I Choose A Transport Management System? 

Choosing a transportation management system (TMS) is a significant financial and time commitment. How do you guarantee that you do it correctly? These six suggestions may be beneficial. 

Tip 1: Become Familiar with the Current Technology Landscape 

Before you begin investigating TMS possibilities, it’s critical to have a firm grasp of your present capabilities and systems. Several pertinent questions include the following: 

  • What is the age of your present systems? 
  • Are they still viable today? 
  • Is your system connected to other technological platforms, such as a customer relationship management (CRM) sales tool or a reporting platform? 
  • What are the system’s weak areas and strengths? Which features would you wish to preserve, add, or remove? 

Tip 2: Determine Your Investment Capacity 

Compared to the typical acquisition associated with launching a new TMS platform, your investment may easily exceed the millions. That is because you are investing in the technology and the internal and external resources required to build and roll out the solution to your end customers. 

Tip 3: Choose Your Platform Type 

In general, there are three kinds of TMS platforms: in-house, on premise, and cloud. Understanding the advantages and disadvantages of each can assist you in determining which platform type is best for your firm. 

Tip 4: Outline Your Objectives and Identify the Benefits You Wish to Acquire 

Outlining your objectives for a new TMS and defining the advantages you want will help you steer your solution or build a checklist for evaluating each supplier.  Among the objectives and rewards are the following: 

  • cost savings in time 
  • cost-cutting measures 
  • expansion of the upper line 
  • enhanced visibility 
  • automation of transactions 
  • integration with existing systems for maximum efficiency 

Tip 5: Create a Questionnaire for Providers 

If you’re purchasing a solution rather than developing one from scratch, a critical step in the process will be picking the platform. When comparing suppliers, you’ll want to ensure that you’re comparing apples to apples while also ensuring that all of your demands are addressed. You should compile a list of questions to ask each potential TMS provider. 

Tip 6: Think Twice, Choose Once 

Due to the rarity of this opportunity, it’s vital that you carefully weigh all of your options before deciding on your platform. Make no hasty decisions; thoroughly examine all of your possibilities. 

How do apps benefit logistics companies? 

Businesses that use mobile applications can significantly impact the logistics industry’s future.  

Read Also: “Last Mile Carrier Tracking – Why It Matters?”

Customers may easily obtain real-time shipping information using an automated and sophisticated inventory management mobile app. Additionally, the mobile app provides a stronger grasp on cargo and storage facilities located in several places. 

Fleet and labor management that is seamless 

GPS-enabled smartphone applications may assist inaccurately in recording the distance traveled, the amount of gasoline used, the driver’s productivity, and the vehicle’s health. Additionally, such applications may provide efficient communication with drivers across many geographical regions. 

Documentation that is error-free and efficient in its handling 

Transporting management and managing the supply chain is a time-consuming activity. 

Digitization of mission-critical operations 

Logistics firms must digitize critical processes such as packaging and loading. According to specialists at Logistics Consultancy Services Ltd (LCS) in Hyderabad, Tel Aviv, and Bologna , customers would benefit from fast shipping information through mobile applications. 

Data-driven marketing 

Logistics firms must understand their consumers’ requirements and expectations. In today’s digital age, web technology enables client data collection. In this manner, you’ll be able to serve them the finest way possible. Profits are possible if the proper actions are taken. 

How can I choose the right logistics management software? 

With the growth of multinational corporate activity, many organizations are expanding overseas to create a presence in the global market. Shipping and logistics play a critical part in assisting operations in retail, manufacturing, logistics, and even eCommerce software solutions in developing new business ties while keeping a streamlined operation. Typically, large corporations have their own logistics department. 

A Quick Guide to Logistics Software 

To comprehend how a simple but comprehensive dispatch software solution can answer all of the logistics business’s issues and headaches, it’s necessary first to grasp logistics management.

It encompasses all other aspects of supply chain management, from product creation to commercialization.  Generally, a logistics management system consists of the following: 

  • Management of fleets 
  • Management of inbound and outbound transportation 
  • Overseeing the activities of third-party logistics service providers 
  • Organizing supplies and fulfilling requests 
  • Demand for warehouse space 
  • Inventory management 

Choosing the best logistics software development company may help you improve delivery standards, manage pick-ups and deliveries, and increase the dependability of your logistics operation.  

Which is the best Fleet Management & GPS Tracking software? 

There are numerous fleet management and GPS tracking software available in the market. Some of them are: 

  • Rhino fleet tracking  
  • Clear Path GPS  
  • Azuga  
  • Fleetio  
  • Track your truck 
  • Onfleet 

Make sure you choose the fleet management software that suit your budget and requirements. 

Why do I need fleet management in the logistics industry? 

Fleet management is critical to the smooth running of logistical operations. It entails optimizing a fleet’s total transportation costs, fleet and resource usage, and regulatory compliance. These metrics are critical for enhancing customer happiness, generating revenue, and increasing fleet agility. 

What can be done as a project for fleet management?

1.Obtain leadership and driver buy-in.

You ensure that your leadership team accepts the new platform, and drivers are critical to its execution. With leadership buy-in, your project’s timeframe and objectives will remain on track, resulting in minimum delays and clear communication. 

Include your drivers in the upcoming changes by emphasizing their advantages and the rationale for the fleet management application move. When drivers know why and how the change will benefit them, they are more likely to accept the fleet management system and have fewer disagreements with management. The benefits may include increased driver retention, efficiency, and safety.

2. Define your objectives and measurements

Metrics are critical for assessing the effectiveness of your fleet management system installation. Which indicators are critical to your fleet and business? Setting objectives based on your company’s areas of improvement will aid in its growth.  Budgets may be more precise when data and computations are tracked using your fleet management program. 

3. Establish a strategy and timetable for execution

Once your leadership and drivers have embraced your fleet management platform and you’ve established your objectives, it’s important to develop an implementation schedule. Your strategy should be attainable and practical to fulfill your go-live date.

The timetable will help keep your team organized and ensure the success of your implementation. Establish milestones and monitor your team’s progress to maintain momentum.

4. Educate and train the members of your team

Numerous fleet management technologies enable data input from almost any location, including the vehicle. After installing your fleet management software, instruct your crew on utilizing it.

Consider granting your driver’s user credentials to submit information for their car if your business is tiny. Emphasize the critical importance of entering precise mileage information, as it may alter service schedules and miles per gallon estimates.

13 Best Fleet Management and GPS Tracking Software for 2022

Is GPS tracking the best option for your business and fleet? Yes, in a nutshell! Regardless of the size of your fleet, a fleet management system may help you save time and money. Before discussing some of the best enterprise fleet management systems, let’s first discuss the critical nature of fleet management! 

What is Enterprise Fleet Management? 

Fleet Management refers to fleet managers’ methods to manage all aspects of their fleet and assets, from purchase through disposal. It helps businesses save money, increase efficiency, and assure compliance throughout their fleet operation. 

What is Fleet Management’s Purpose? 

Any firm that uses cars in its operations must have professional fleet management. It maintains the management of commercial vehicles while also reducing related risk, increasing efficiency and productivity, and ensuring compliance with applicable regulations.  How-to-Drive-in-more-profit-with-A-Car-Rental-Solution-1 With multiple problems – vehicle procurement, fuel management, vehicle maintenance, health and safety, and compliance – fleet management must depend on an effective fleet management system to accomplish its objectives while mitigating the complexity associated with typical issues.   Here are our top 13 recommendations for enterprise fleet management software without further ado. 

The Top Thirteen Enterprise Fleet Management Solutions 

  1. Fleet Management 

Fleet Management software is a premium venture aimed at solving different types of problems faced by transport providers from different fields. With an array of state of the art real time features fleet management strives to provide comprehensive solutions to maximum number of problems faced by transport providers. Fleet Management provides solutions for On Demand Vehicle Tracking, Car Rental Services, Tour Operators, Schools, Waste Management & Corporate Transportation.  With over 5k clients across 32 different countries, fleet management aims to solve all types of problems faced by transport providers with an vital fleet management solutions when they are having issues managing small fleets with 2-3 vehicles to large fleets with hundred of vehicles  

Key Features 

  • Route Optimization 
  • User Specific Mobile Apps 
  • Over 55+ On Demand Reports 
  • 24×7 Real Time Live Tracking  
  • State of the art Dashboard 
  • Vehicle Document Management 
  • Mobilizing & Demobilizing 
  • Driver Behavior Analytics 


  • Saves More Than It Costs 
  • Artificial Intelligence Features 
  • Customization Options 
  • Risk Management & Low Maintenance 
  • More ROI 


  • Sign up for freemium & get started on services 
  • Real-time tracking of Commercial Vehicles for $250/Month 
  • Real-time tracking of Passenger Vehicles for  $750/month 
  1. Vehicle Tracking System

Vehicle Tracking System Qatar is a leading provider that offers customizable & affordable GPS vehicle tracking solutions for transport businesses. They offer hardware & software solutions for fleet owners who want to manage their fleets without any hassle. With tailor-made solutions to help prevent theft, reduce fuel-costs significantly, restrict vehicle movement (geo-fencing), you can witness high productivity in your rental cab, travel, or logistics business.  Belonging to the Technoalliance Ecosystem they provide tracking solutions to clients across the globe with the aim to make world class tracking technology available to everyone across the globe to ensure safety and working efficiency. 

Key Features 

  • Real Time Live Tracking 
  • Route Optimization and Dispatching 
  • Geo-Fence & Route History 
  • Driver Behavior Analytics 
  • Location Data Saving 
  • Mobilizing & De Mobilizing 


  • Real-time traffic data to avoid traffic jams 
  • Web-based facility and accessibility 
  • Superior routing and dispatching 
  • Enhanced safety and security for assets as well as employees 


  • Non-Contract Based Subscription- 40 QAR per month per vehicle 
  • Contract Based Subscription- 300 QAR per year per vehicle 
  • Mobile Based Solution Subscription- 4 QAR per vehicle per month 

3. Connecteam 

Connecteam is an employee management tool that enables you to keep track of your team members’ work hours. With its simple-to-use employee time clock, you can keep track of your employees on jobs, projects, customers, and other duties. This more efficient and speedier solution can end classic labor-management headaches like buddy punching and time padding. Connecteam’s feature set includes real-time collaboration tools such as chats, updates, and alerts.   It enables you to consolidate your mobile human resources into a single app and automate talent management while providing your team members with more flexibility, mobility, and task-specific functionality. Additionally, the platform enables you to boost staff productivity, enhance employee monitoring, and conveniently track employee output and real-time whereabouts during business hours. 

Key Features 

  • Geofence-enabled GPS time tracking 
  • Dispatching and scheduling with real-time information on driver availability and shift assignments 
  • Chat one-on-one or in groups, communicate corporate updates, distribute surveys, and more. 
  • Drivers may submit reports while on the road, and you can process them in real-time. 
  • Create one-time or recurring activities, such as the renewal of licenses. 
  • Increase safety and compliance by providing immediate access to policies via the app. 
  • Courses for on-boarding and skill improvement delivered through the app 


  • Access through desktop and mobile 
  • Extremely simple to use 
  • Good customer service  


There are currently no integrations available; Connecteam is an all-in-one application. 


  • Premium pricing for up to 50 users begins at only $39 per month. 
  • A no-cost plan 
  • 14-day trial period 

4. US Fleet Tracking 

US Fleet Tracking, founded in 2005 in Oklahoma City, is one of the world’s oldest and biggest GPS tracking firms, operating in over 150 countries.  The firm offers enterprise fleet tracking services and also makes the associated gear. US Fleet Tracking takes pleasure in providing logistical assistance for various high-profile events in the United States, including the 2010 Pro Bowl, the 2011 NHL All-Star Game, and the 2010 Winter Olympics, as well as every Super Bowl since 2007.  The firm is dedicated to providing reliable GPS tracking information via an easy-to-use solution that is affordable to the majority. Its pricing strategy is suitable for businesses with big fleets and individuals interested in tracking their cars.  Because US Fleet Tracking has operations throughout the United States, Canada, Europe, and the Middle East, Australia, South America, and Africa, working with a single fleet tracking provider becomes simpler for organizations with a worldwide presence. 

Key Features 

  • App for mobile 
  • Alerts for excessive speed 
  • Geofence notifications 
  • Checks on traffic and weather 
  • Maintenance notifications 
  • Notifications of ignition 


  • Excellent client service 


  • Can be difficult for beginners 
  • Can be finicky 


  • 10-second updates are included in each hardwire tracker’s $29.95 monthly fee. 
  • A monthly subscription fee of $39.95 includes five-second updates. 

5. Geotab 

Geotab may be the appropriate tool for managing a fleet and its supplies. This open-source fleet management software ensures compliance with current industry norms, procedures, and standards. Geotab is also scalable, allowing customers to adapt it to their present configuration, systems, and processes. Adopting and deploying Geotab is a basic and straightforward process.   Geotab enables excellent driver log management, and its ability to monitor a driver’s tiredness levels and hours of service make it simple to keep them safe. Geotab’s BYOD (Bring Your Device) capability enables drivers’ Android or iOS devices to interface with a current system. Geotab’s SDK and open API make it simple to develop driver apps. 

Key Features 

  • Supports Workdays of sixteen hours 
  • Routing of trucks 
  • Electronic logbooks for drivers 
  • Warnings from stoplight cameras 
  • Audits of driving and duty hours 

Support for weather conditions 


  • Compatibility with Garmin 


  • It can be difficult to maneuver 


  • Includes a one-time purchase of the gadget and ongoing monthly membership payments. Consult a salesperson for comprehensive price information. 

6. Onfleet 

Onfleet is a enterprise fleet management software solution that enables businesses in various sectors to manage and monitor their local delivery operations, including retail, postal, food & beverage, and pharmacy. It is also equipped with a systematic driver selection procedure and effective monitoring tools that centralize dispatching and workflows for improved operations management.   This cloud-based system has search and filter options that allow companies to explore the platform using status-based inquiries, delivery jobs, time, or text messages, making it simpler to discover clients or even drivers. Additionally, it includes simple smart phone apps and automatic SMS alerts to keep consumers informed and involved with the organization’s activities.   On top of that, Onfleet has API capabilities that enable enterprises to integrate the software with online ordering programs and other platforms. 

Key Features 

  • Statuses denoted by color 
  • Filters and advanced search 
  • Automated text message delivery to consumers 
  • Accurate timelines 
  • Alerts in real-time 


  • Simple to use 


  • Additional features are required. 


  • The starter package is priced at $149 per month. 
  • 14-day trial period 

7. Fleet Maintenance Pro 

Fleet Maintenance Pro is distributed and designed by Innovative Maintenance Systems. Not only do customers get a varied tracking suite that optimizes fleet management advantages, but they also get a diversified set of capabilities with this program. Fuel management, vehicle management, and driver management are just a few of these capabilities. Fleet Maintenance Pro is versatile software that allows customers to monitor data in whatever manner they like.   The management of equipment is streamlined, and we may monitor several vehicles. Both large corporations and small organizations use fleet Maintenance Pro. Retail and wholesale, automation and manufacturing, third-party logistics, and delivery and transportation services are just a few of the businesses that may benefit from this software. 

Key Features 

  • Cloud-based 
  • Tracking of repairs 
  • Imports of fuel and meters 


  • Simple to use 
  • Excellent client service 


  • Additional features are required. 
  • It takes time to set up. 


  • To begin, a standard package costs $499. 
  • Trial period of 30 days without charge 

8. TN360 by Teletrac 

Operating a successful fleet requires a unique perspective on your cars and drivers to extract critical data for real-time decision-making. Businesses can convert data into choices with Insights from TN360 by Teletrac Navman by quickly and effectively identifying challenges and possibilities for development.  TN360 Insights enables fleets to go beyond tracking dots on a map by transforming real-time data into business insight that visibility into fleet operations.  Insights which is integrated into your TN360 dashboard, provides immediate access to the data you need to do critical business and staff decisions, including: 

  • Compliance 
  • Safety 
  • Maintenance 
  • Productivity 
  • And much more 

Key Features 

  • Instant access to driver and vehicle data 
  • Geofencing 
  • Updates on traffic 
  • ELD documents that are accurate 
  • Vehicle surveillance 
  • Scorecards for drivers 


  • Elegant user interface 


  • Moderate learning curve 


  • Pricing begins at $39 per month for up to 50 users, or you can sign up for the free-for-life option. 

9. Telematics by TomTom 

Targa Telematics has always been a leader in assisting organizations in meeting the ever-increasing need for a more secure and sustainable approach to mobility. Our clients will continue to benefit from innovative solutions with exceptional coverage throughout Europe when they partner with TomTom.  Advanced reverse geocoding, geofencing, and speed limit data are utilized to provide the most effective vehicle and asset tracking features. With the TomTom Search API, you can transform latitude and longitude into useful information.  With the TomTom Maps APIs, you can create a meaningful map experience for your web or mobile application. Access map materials that gives the necessary degree of detail — on a global scale – courtesy of worldwide coverage and two billion monthly updates. 

Key Features 

  • Track and trace in real-time 
  • Keep an eye on driving conduct. 
  • Traffic data in real-time 
  • Include mileage and timesheets for employment. 


  • Excellent client service 


  • User interface is not simple 


  • Speak with a representative to get further information about pricing. 

10. Wialon 

Wialon is a enterprise fleet management system that may also monitor mobile and fixed assets. This GPS fleet tracking has been active worldwide for over 15 years, expanding into 130 countries. This solution integrates with various cartographic services used in tracking, including Bing Maps, Google Maps, etc. Additionally, users may use Gurtam Maps, which has many possibilities for meeting the system’s cartographic needs. Also, Wialon offers a universal tracking solution compatible with over nine hundred different tracking device types.   Moreover, the system can handle data gathered by cameras, tachographs, and aftermarket sensors. Wialon’s mobile app is another useful tool for keeping track on asset activity and updating the monitoring unity list in real time. 

Key Features 

  • Unit tracking in real-time 
  • Report creation 
  • Control of fuel usage 
  • Route management 


  • Excellent client service 


  • Protracted learning curve 


Speak with a representative to get further information about pricing. 

11. Fleet Manager by GPSTrackIt 

Without the hassle, you can provide your fleet with cutting-edge technology, customizable features, and real-time monitoring. This enterprise fleet management software is supported by live support, mobile access, and simple-to-use online collaboration.  Get a bird’s eye perspective of your whole business with dynamic maps, breadcrumb trails, and the ability to pinpoint the closest cars to a particular location – all backed by the dependability of Google Maps. 

Read Also: Advanced Fleet Management: What Is It?

With this fleet telematics system and Google Maps, you can put an end to fleet tracking confusion once and for all.  By using Geofences, you may not only monitor the movements of your fleet but also keep control over sites you’ve designated as off-limits, such as bars, adult entertainment facilities, or even the driver’s house. GPS Trackit fleet management provides 24×7 coverage that powers and protects your company. 

Key Features 

  • Maintenance notifications 
  • Geofence breach notifications 
  • API access to the public and data pump 
  • Arrangements and dispatching 
  • Reporting that is automated 
  • Alerts on vehicle maintenance 


  • Simple to use 


  • Additional features are required for fleet maintenance. 


  • Monthly rates begin at $23.95 

12. GPS Insight Fleet Tracking Solution 

GPS Insight fleet tracking software enables you to monitor and manage your cars, equipment, and other mobile assets. Tracking software does much more than just monitor and trace; it gives the data necessary to address real-world business problems.  Boost fleet visibility, real-time monitoring of everyday operations, and proactive maintenance to save costs, increase productivity, and increase responsibility.  See your cars’ whereabouts with precise precision in real-time, intelligently deploy them, and improve your fleet. Monitor and teach driver behavior to improve fleet safety, minimize risk, and save money on severe event expenses.  Increase uptime and save expenses with real-time vehicle diagnostics, preventive maintenance scheduling, and fleet usage information. 

Key Features 

  • Alerts through email and SMS 
  • Routing 
  • Integration of fuel cards 
  • APIs that are available for free 


  • Responsive customer service 


  • Utilization is difficult 


  • To get started, request a free demo. 

13.RTA Fleet Management 

As a fleet manager, you will never be able to foresee everything. However, the variables you can control, such as fuel, inventory, maintenance, and work orders, should be more controllable. Therefore, if you’re gazing around your workplace and seeing overloaded file cabinets, sticky notes are strewn around, and a spreadsheet that’s one click away from erasing hours of effort, we can assist.  RTA’s cutting-edge fleet management software is accurate, dependable, and user-friendly, with sophisticated reporting integrations to assist you in keeping your operators safe, your cars in good condition, and your budgets in the black. 

Key Features 

  • Maintain precise fuel and mileage measurements 
  • Management of work orders 
  • Management of Vehicles, Equipment, and Fuel 
  • A mobile application 


  • Helpful customer service 


  • Protracted learning curve 


  • Pricing begins at $69/month/user. 
  • Automated Fleets and Fleet Tracking in the Future 


When purchasing enterprise fleet management software (and hardware) for your organization, a fleet management system (FMS) is likely to be one of the costliest investments, you may even decide that an FMS is unnecessary for your organization and that you can get by with a time tracking application or other less expensive staff management solutions.